Accounting Clerk

Position Overview:

Responsible for performing assigned bookkeeping and accounting functions for LifeTime Resources, Inc., including accounts payable, cash management, reconciliations, journal entries, banking transactions, and related financial activities. Ensures accurate and timely processing in accordance with organizational policies and objectives and applicable federal, state, and other regulatory requirements. Assists the fiscal team with financial reporting, audits, quality assurance, and other accounting functions as needed.

Essential Functions:

BOOKKEEPING

 Ensures receivables are invoiced as needed; maintains an accounts receivable aging report, produces monthly (or however frequently determined) statements.

 Enters and processes payment for all payables to maintain cordial creditor relationships.

 Reconciles and replenishes petty cash.

 Processes all required ACH transfers, notifications, and related journal entries.

 Creates and enters assigned monthly, quarterly, and yearly journal entries.

 Ensures adequate cash flow, before processing all check runs. Including sending a fiscal staff email with balance sheet snip as of Monday morning and notification of current AP balance for the week and monitoring that the property operating cash balance never decreases below the Security Deposit account balance for North Dearborn Village.

 Annually completes due diligence as needed, prepares, and submits unclaimed property reports or zero reporting reports.

 Requests, tracks and ensures required W9s from vendors are on file.

 Completes quarterly fuel tax refunds.

 Assists with all audits as needed or requested.

 Reconciles all property security deposits; creates and posts any needed journal entries from the reconciliation.

 Reconciles all SS client debit card activity; creates and posts any needed journal entries from the reconciliation.

 Creates and processes all monthly/biweekly debit card load and bank transfers as

needed/requested.

 Creates JE and posts DVA monthly ACH mortgage payment.

 Creates and posts all monthly property overhead due to LTR from the properties.

 Assists with quarterly QA reporting and reviews individual quarterly QA reports for errors and corrections.

 Approves LifeTime Resources and Housing ACH transfers in the online banking software upon receipt of approved journal entries or vouchers as needed.

 Assists with all audits as needed or requested.

OTHER

 Daily scanning and electronically filing MIP transactions.

 Updates the utility spreadsheet monthly.

 Assists with written documentation needed on all program tasks.

 Orders and distributes office supplies for fiscal and all apartment communities and LifeTime Housing on a quarterly basis.

 Monitors and fills water softener pellet on monthly basis or as needed.

 Completes monthly generator test

ADMINISTRATIVE/GENERAL

 Develops and completes reports as required.

 Provides back-up to other Fiscal positions to maintain smooth operation.

 Consistently and effectively utilizes position procedures; recommends changes when necessary and completes updates as required.

 Adheres to agency policies and procedures.

 Understands, supports, and models the agency's Mission Statement and Core Values.

 Engages in other related activities or special projects as required or assigned.

 Attends meetings and trainings and keeps abreast of issues and information necessary to perform work duties.

 Works to achieve established program productivity standards.

The essential functions identified here are a representation of those duties required of this position and in no way are intended to be a complete list.

Performance Requirements:

Knowledge, Skills, Abilities, & Mental Demand: Clerical and computer skills, including ability to use Microsoft Office Suite; written and verbal communication skills; listening skills; interpersonal skills; customer service skills; ability to perform multiple concurrent tasks; reasoning and problem-solving skills; ability to work with minimum supervision; math skills; ability to handle sensitive situations; excellent excel skills.

Physical Effort: Sedentary Work: Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently.

Working Conditions: Office environment, customer contact, occasional travel in a personal vehicle.

Education, Experience and Training: High school diploma or equivalent required. Knowledge of or skill acquired through considerable training (i.e. an associate’s degree) or 3 to 4 years related experience.

Pay: $17.10 - $20.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Referral program
• Tuition reimbursement
• Vision insurance

Education:

• High school or equivalent (Required)

Experience:

• Bookkeeping: 1 year (Required)

Work Location: In person

Salary : $17 - $20