Accounting Manager

LifeStream Services, Inc.

Accounting Manager

SUMMARY

Responsible for performing fiscal activities of the finance department and other related duties in the daily administration of accounting. Work involves accounting functions.

ESSENTIAL DUTIES AND RESPONSIBLITIES

Statements included in this description are intended to reflect in general the duties and responsibilities of this classification and are not to be interpreted as being all inclusive. Other duties may be assigned. Duties and responsibilities include the following.

Accounting Functions

· Perform general accounting and other related duties in daily administration of accounting

· Maintain the general ledger and ensure proper reconciliation of all accounts in an accurate and timely manner

· Maintain cash on hand files and monitor cash flow

· Reconcile bank accounts in an accurate and timely manner

· Reconcile transactions processed through any restricted fund bank account, including maintaining restricted fund balances, in an accurate and timely manner

· Review and post accounting transactions entered into the accounting system sub-ledgers by the Accounts Receivable and Accounts Payable Coordinators

· Prepare and review journal entries and coordinate with other financial staff and post as specified

· Manage the month-end closing process and collaborate with other financial staff

· Collaborate on the year-end closing process with the Vice President of Finance, ensuring deadlines are met

· Prepare and distribute transaction reports to managers on a monthly basis

· Prepare Cost Allocation journal entries

· Prepare monthly journal entries, perform monthly accounting analysis and preparation of financial statements for Yorktown Properties in an accurate and timely manner

· Oversee preparation of state fuel and sales tax refund documentation by the Accounts Payable Coordinator and submit in an accurate and timely manner

· Ensure compliance with relevant regulations and the required reports are filed in a timely manner

· Prepare and submit grant reimbursement requests and reports in an accurate and timely manner

· Maintain agency time study file templates and update as necessary

· Review and approve bi-weekly payroll prepared by HR/Benefit Officer

· Review and reconcile quarterly and annual payroll information, including reconciliation of W-2s

· Complete monthly benefit analysis to ensure employee paid programs are fully funded by employees through payroll

· Provide back-up support for payroll processing in the absence of the HR/Benefit Officer

· Reconcile donation tracking system to the general ledger

· Review, investigate and correct errors and inconsistencies in financial entries

· Collaborate with Claims and Reporting Manager and other finance staff in reviewing financial information for claims reports

· Prepare reports and statements as directed by the Vice President of Finance

· Collaborate with auditors during internal and external audits, providing documentation and explanations as required

· Assist in the implementation of process improvements, automation, and system upgrades within accounting functions

· Assist Vice President of Finance with reviewing and updating accounting policies and procedures to ensure accuracy and efficiency

Financial Functions

· Work with vice presidents, directors, and managers with development and evaluation of annual budget information

· Assist with preparing annual budget files, as needed

· Coordinate preparation and input of final budget details with subsequent updates in the financial software

· Oversee preparation and submittal of annual Forms 1099-NEC and 1099-MISC for all entities in an accurate and timely manner

· Request and track sales tax exemption forms

· Complete government census reports in an accurate and timely manner

· Complete special projects as assigned by the Vice President of Finance

· Analyze financial information in an accurate and timely manner

· Prepare monthly financial statements in an accurate and timely manner as assigned

· Provide financial review of revenue, expense, and budget information as directed and perform ongoing financial analysis

· Assist management with ad hoc financial analyses, reporting, and decision-making support.

Supervision

· Provide supervision to all subordinate finance staff

· Interview, hire and train staff

· Enter performance notes for each subordinate as needed

· Complete payroll records and submit for processing

· Ensure finance staff meets performance standards

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE

Bachelor’s degree in accounting or related field required. Strong knowledge of GAAP, internal controls and financial reporting standards. Strong analytical, organization, and problem-solving skills with an extreme attention to detail. Knowledge of government reporting requirements and tax filings is preferred.

LANGUAGE SKILLS

Strong oral and written communication skills to interface with all levels of employees. Ability to read and interpret a variety of documents including, but not limited to policies, procedure manuals, regulations, rules and laws and to understand correspondence. Ability to write policies, documents, procedures, correspondence, memos, and presentations.

MATHEMATICAL SKILLS

Ability to administer and determine budget. Ability to calculate figures and amounts such as percentages. Ability to apply basic mathematics, and algebra.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to adapt and maintain focus in fast paced, quickly changing or stressful situations. Ability to manage multiple priorities and deadlines while ensuring accuracy. Ability to maintain confidentiality and follow HIPAA guidelines.

COMPUTER SKILLS

To perform this job successfully, an individual should have a thorough working knowledge of Microsoft products with advanced knowledge of Microsoft Excel, including formulas and pivot tables. Experience with financial management software such as Blackbaud, QuickBooks, or equivalent is preferred.

CERTIFICATES, LICENSES, REGISTRATIONS

This job requires a valid driver’s license and proof of the required automobile insurance.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

An individual must be able to see well enough to read, write, type, etc. Hear well enough to comprehend all forms of communications. Speak well enough to gain understanding by others through communication. Use hands and fingers to write, type, etc. Use hips, legs, knees, feet to walk, stand, sit, bend and twist. An individual must frequently lift and/or move up to 15 pounds and occasionally lift and/or move up to 50 pounds.

Pay: $55,000.00 per year

Benefits:

• 401(k) 6% Match
• 403(b)
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Work Location: In person

Salary : $55,000