What are the responsibilities and job description for the Office Manager position at Lifeskills Group?
Job Purpose:
Key Responsibilities:
- The Office Manager at LIFESKILLS GROUP is responsible for ensuring the smooth operation of our office environment. This role involves managing administrative tasks, supporting staff, and maintaining office efficiency to contribute to the overall success of the organization. The Office Manager will serve as a key point of contact for employees and external partners, ensuring that all office-related activities are carried out seamlessly.
Key Responsibilities:
- Oversee and coordinate daily office operations to ensure efficiency and productivity.
- Manage office supplies inventory and place orders as necessary to maintain optimal stock levels.
- Serve as the primary point of contact for internal and external communication, including handling inquiries and directing them to appropriate personnel.
- Organize and schedule meetings and appointments, ensuring all necessary arrangements are made.
- Maintain office policies and procedures, updating them as necessary to improve operational efficiency.
- Assist in the onboarding process for new employees, including preparing workstations and conducting orientation sessions.
- Coordinate with IT department on all office equipment and technology needs.
- Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time.
- Support budgeting and bookkeeping procedures to ensure financial accuracy and compliance.
- Plan and execute office events and activities to promote team building and employee engagement.
- Ensure the office environment is clean, organized, and conducive to a productive work atmosphere.
- Handle sensitive information in a confidential manner and adhere to company policies at all times.
Required Education:
Required Experience:
Required Skills and Abilities:
- Bachelor’s degree in Business Administration, Management, or a related field preferred.
Required Experience:
- Minimum of 3 years of experience in office management or administrative roles.
- Proven track record of successfully managing office operations and staff.
- Experience in budgeting and financial management.
- Familiarity with human resources practices and procedures.
Required Skills and Abilities:
- Strong organizational and multitasking skills, with the ability to prioritize tasks effectively.
- Excellent communication and interpersonal skills to interact with staff, clients, and vendors.
- Proficiency in office software, including Microsoft Office Suite and other relevant applications.
- Ability to handle confidential information with discretion and professionalism.
- Problem-solving skills and the ability to make decisions independently.
- Attention to detail and a high level of accuracy in work.
- Leadership skills to manage and motivate a team.
- Adaptability to changing environments and ability to implement improvements in office procedures.
CORE VALUES:
All employees must be willing to live our company's core values.
- Integrity – Exhibiting the highest moral, ethical and legal standards. Doing the right thing – even when no one else is looking.
- Teamwork – Putting team success over personal success. Actively valuing the strengths and talents of others.
- Trust/Respect– Seeing and believing in the good intentions of others. Interacting with others in a way that makes them feel valued. Listening without judging. Offering understanding and acceptance.
- Care/Compassion – Demonstrating unconditional kindness, concern and empathy. Exhibiting genuine concern for others.
- Ownership/Accountability – Taking personal responsibility for one’s work, actions and feelings. Accepting responsibility for and learning from mistakes.