What are the responsibilities and job description for the Operations Coordinator position at LifeMoves?
Description
ABOUT LIFEMOVES
LifeMoves is the largest and most effective provider of interim housing and services for homelessness in Silicon Valley since 1987. Our mission is to end homelessness by providing interim supportive housing, tailored services, and building collaborative partnerships. With over two dozen interim supportive housing communities and more on the way, LifeMoves gives our neighbors experiencing homelessness a temporary place to call home while providing intensive, customized case management through site-based programs and community outreach.
POSITION PURPOSE
LifeMoves | Branham Lane, located in south San Jose, supports single adults and adult families/multi-generational households. The program offers on-site services and connections to additional resources, including assistance with housing searches and meeting basic needs. LifeMoves aims to help participants achieve self-sufficiency through various support services, such as financial workshops, resume building, nutrition guidance, and conflict resolution, with the ultimate goal of securing permanent housing.
The Operations Coordinator is responsible for ensuring the facility and community spaces are well kept and functioning. The Operations Specialist is also responsible for administrative tasks that contribute to facility operations. The successful candidate should exhibit exceptional interpersonal skills and the ability to interact effectively with other staff, clients, donors,and partnering agencies and always with sensitivity to the needs of the homeless population. The Operations Coordinator provides essential support to site operations by assisting across multiple departments, including maintenance, janitorial, food services, Programs and administrative functions. This role ensures a clean, safe, and welcoming environment for all shelter clients and staff.
Essential Job Responsibilities
General Operations and Site Support
Perform other related duties as assigned
Qualifications
Education Requirement: High school diploma or equivalent
Local travel is required.
PHYSICAL DEMANDS
The physical demands described here represent those that an employee must meet to perform the essential functions of this position successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk, hear, and communicate with both adult professionals. The employee must frequently use hands or fingers and handle or feel objects, tools, or controls. The employee must frequently stand, walk, sit, and reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities this position requires include close vision, distance vision, and the ability to adjust focus
Compensation And Benefits
This rewarding role offers a competitive annual base salary and an opportunity to participate in the LifeMoves benefits package. LifeMoves is an equal opportunity employer (EOE) committed to building a culturally diverse staff representing the communities we serve. We provide equal employment opportunities to all individuals without regard to age, race, color, religion, sex, national origin, political affiliation, marital status, physical or mental disability (non-disqualifying), sexual orientation, membership or non-membership in an employee organization, personal favoritism, lived experiences or any other non-merit-based factor. Candidates who are bilingual/bi-cultural, of color, Native/Indigenous, with disabilities, who identify as LGBTQIA , or who are members of other marginalized groups are strongly encouraged to apply. We aim to create and sustain inclusive, equitable, and welcoming environments where everyone can thrive.
This job description is not intended to be a complete list of all responsibilities, duties, or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of LifeMoves. Since no job description can detail all the duties and responsibilities that may be required from time to time in the performance of a job, duties, and responsibilities that may be inherent in a job, reasonably required for its performance, or required due to the changing nature of the job shall also be considered part of the job holder’s responsibility. If you require disability accommodation during the application process, please contact the Human Resources Department at (650) 685-5880.
ABOUT LIFEMOVES
LifeMoves is the largest and most effective provider of interim housing and services for homelessness in Silicon Valley since 1987. Our mission is to end homelessness by providing interim supportive housing, tailored services, and building collaborative partnerships. With over two dozen interim supportive housing communities and more on the way, LifeMoves gives our neighbors experiencing homelessness a temporary place to call home while providing intensive, customized case management through site-based programs and community outreach.
POSITION PURPOSE
LifeMoves | Branham Lane, located in south San Jose, supports single adults and adult families/multi-generational households. The program offers on-site services and connections to additional resources, including assistance with housing searches and meeting basic needs. LifeMoves aims to help participants achieve self-sufficiency through various support services, such as financial workshops, resume building, nutrition guidance, and conflict resolution, with the ultimate goal of securing permanent housing.
The Operations Coordinator is responsible for ensuring the facility and community spaces are well kept and functioning. The Operations Specialist is also responsible for administrative tasks that contribute to facility operations. The successful candidate should exhibit exceptional interpersonal skills and the ability to interact effectively with other staff, clients, donors,and partnering agencies and always with sensitivity to the needs of the homeless population. The Operations Coordinator provides essential support to site operations by assisting across multiple departments, including maintenance, janitorial, food services, Programs and administrative functions. This role ensures a clean, safe, and welcoming environment for all shelter clients and staff.
Essential Job Responsibilities
General Operations and Site Support
- Organize and maintain Operational supplies and inventory systems.
- Monitor common areas to promote a safe and respectful environment.
- Work with FMX (Facilities Maintenance System) - to submit and track work orders including inventory
- Create a system to monitor furniture & mattresses
- Ensure client adherence to program rules, especially regarding cleanliness and safety.
- Conduct weekly room checks to ensure safety and cleanliness; check air conditioners, moisture levels, and blinds.
- Ensure bicycles are stored in the proper areas, discard abandon bicycles
- Wash down exterior walls and high touch areas. 1 Facilities Maintenance & Site Upkeep Support the Senior Maintenance Lead with routine duties, including:
- Replacing HVAC filters and toilet batteries.
- Conducting regular safety inspections.
- Power-washing exterior areas as needed.
- Assist with trash and recycling disposal; ensure proper waste practices are followed by clients and staff.
- Maintain the dog run by removing waste, restocking tools, and ensuring overall cleanliness. Wash down area weekly.
- Monitor garden and ensure landscaper are maintaining area
- Complete beautification and upkeep projects to maintain facility standards.
- Assist the Food Services team on Fridays and provide backup coverage as needed.
- Transport weekend Food
- Occasionally Back-up Food Service during vacation
- Restock the client pantry and help maintain a clean and organized kitchen space. Linen & Inventory Management
- Receive, track, and manage linen supplies.
- Dispose of soiled or damaged linens that no longer meet shelter standards.
- Work with vendor to ensure linens are being tracked
- Coordinate linen exchanges twice per week and maintain proper stock levels.
- Order and organize all operational supplies, including Food Bank, janitorial, maintenance, and donated items.
- Complete administrative tasks using Microsoft Excel and Word, including inventory tracking and order logs.
- Monitor the parking lot to ensure only authorized vehicles are on-site.
- Maintain and clean the designated smoking area. This position will require to perform many duties including janitorial, moving items,
Perform other related duties as assigned
Qualifications
Education Requirement: High school diploma or equivalent
- Valid driver’s license required
- Lived experience in social services or similar is strongly preferred
- An understanding of or willingness to learn about, ideas and practices that promote diversity, equity and inclusion
- Proficient in Microsoft Word and Excel
Local travel is required.
PHYSICAL DEMANDS
The physical demands described here represent those that an employee must meet to perform the essential functions of this position successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk, hear, and communicate with both adult professionals. The employee must frequently use hands or fingers and handle or feel objects, tools, or controls. The employee must frequently stand, walk, sit, and reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities this position requires include close vision, distance vision, and the ability to adjust focus
Compensation And Benefits
This rewarding role offers a competitive annual base salary and an opportunity to participate in the LifeMoves benefits package. LifeMoves is an equal opportunity employer (EOE) committed to building a culturally diverse staff representing the communities we serve. We provide equal employment opportunities to all individuals without regard to age, race, color, religion, sex, national origin, political affiliation, marital status, physical or mental disability (non-disqualifying), sexual orientation, membership or non-membership in an employee organization, personal favoritism, lived experiences or any other non-merit-based factor. Candidates who are bilingual/bi-cultural, of color, Native/Indigenous, with disabilities, who identify as LGBTQIA , or who are members of other marginalized groups are strongly encouraged to apply. We aim to create and sustain inclusive, equitable, and welcoming environments where everyone can thrive.
This job description is not intended to be a complete list of all responsibilities, duties, or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of LifeMoves. Since no job description can detail all the duties and responsibilities that may be required from time to time in the performance of a job, duties, and responsibilities that may be inherent in a job, reasonably required for its performance, or required due to the changing nature of the job shall also be considered part of the job holder’s responsibility. If you require disability accommodation during the application process, please contact the Human Resources Department at (650) 685-5880.