What are the responsibilities and job description for the HR Generalist position at LifeLink Foundation, Inc.?
Join LifeLink — Join a Life Saving Team!
About LifeLink
More than four decades ago, a visionary group of innovators, led by renowned nephrologist Dr. Dana Shires, made a life-changing commitment—to save lives through organ and tissue donation. From that bold beginning, LifeLink Foundation was established – founded with heart, purpose, and a mission that still guides us today.
What started as a nonprofit with big dreams has grown into a vision-driven organization of more than 700 dedicated professionals across west-central Florida, Georgia, parts of South Carolina, Puerto Rico, and the US Virgin Islands.
At LifeLink, we are united by our mission: To honor donors and save lives through organ and tissue donation.
Our vision remains clear: To maximize the gift of life while giving hope to donor families and transplant patients.
We are grounded in the values that shape our work and culture—Compassion. Excellence. Legacy. People. Quality.
If you’re inspired by purpose, driven by impact, and ready to help save and heal lives, LifeLink is the place for you.
What You’ll Do
As a Human Resources Generalist, you will directly contribute to LifeLink’s life-saving mission.
The Human Resources Generalist at LifeLink provides comprehensive support to the HR team and employees by managing key functions including onboarding, benefits administration, leave management, personnel records, and compliance reporting. This position plays an integral role in ensuring a seamless employee experience from onboarding through offboarding, maintaining data accuracy in HR systems, and supporting HR operations across all LifeLink locations.
Key Responsibilities:
- Onboarding & Orientation:
- Facilitate new hire onboarding to include E-Verify, job description review, Concentra screenings, benefits overview, and UKG system introduction.
- Ensure all employment and benefits documents are completed accurately and timely.
- Responsible for new hire data entry for LifeLink of Florida, Foundation, Tissue Bank, and the Immunology Lab.
- Serve as backup for new hire data entry for LifeLink of Georgia (LLGA) and LifeLink of Puerto Rico (LLPR).
- Serve as a backup for assigning required learning modules in UKG Pro Learning for new hires and existing employees.
- Benefit Administration:
- Assist with the administration and processing of Life Events (e.g., marriage, birth, loss of coverage) for both new and existing employees.
- Conduct bi-weekly benefits orientations for new employees.
- Provide benefit troubleshooting and employee support, ensuring timely resolution of issues and coordination with benefit vendors.
- Leave Management:
- Track and assist with FMLA and Leave of Absence (LOA) requests, including completion of PIC forms and coordination with HR leadership.
- Maintain accurate records for leave approvals, return-to-work documentation, and related correspondence.
- Employee Records & Compliance:
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- Oversee personnel file management and compliance.
- Shares responsibility for filing personnel documentation for active and terminated employees, ensuring proper scanning, filing, and retention in compliance with company policy and legal standards.
- Send termination notifications and “Leaving LifeLink” emails to separating employees.
- Scan and archive terminated employee files.
- Maintain and update Workers’ Compensation tracking and related documentation.
5. Reporting & Administrative Support:
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- Prepare and distribute Turnover Reports on a monthly, quarterly, and annual basis.
- Provide backup support for PIC Form processing and other HR administrative tasks as assigned.
6. Additional / Evolving Responsibilities. As the role continues to develop, the HR Generalist may assume the following duties:
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- Administer and process Unemployment Compensation claims, ensuring timely and accurate responses.
- Manage Short-Term Disability (STD) and Long-Term Disability (LTD) programs, including employee communication and coordination with carriers.
- Prepare and submit annual EEO-1 Reports, maintaining compliance with federal reporting requirements.
- Coordinate with Concentra for workers’ compensation, T-spot, Hepatitis B, and injury reporting processes.
- Serve as point of contact for Vendors regarding flu shot scheduling and invoicing.
- Manage Life Insurance Conversion processes for terminated employees, ensuring timely communication and accurate documentation.
Who You Are
- Passionate about helping others and making a difference.
- Aligned with LifeLink’s core values of Compassion, Excellence, Legacy, People, and Quality.
- Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
- Human Resources certification preferred.
- Minimum of 2–4 years of progressive HR experience, preferably in a generalist or HR coordinator role.
- Strong working knowledge of HRIS platforms (UKG is a plus).
- Experience with benefits administration, onboarding, and leave management required.
- Excellent attention to detail, organizational, and problem-solving skills.
- Ability to handle confidential information with discretion.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong interpersonal and communication skills with the ability to build positive relationships across all levels of the organization.
- Demonstrated high level of discretion and confidentiality.
- Ability to lift, push, pull up to 25 pounds as needed.
- A collaborator who thrives in a mission-first environment.
Working Conditions:
This position operates in a professional office environment. Regular interaction with employees, leadership, and external vendors is required. Occasional travel to other LifeLink locations may be necessary.
OSHA Risk Classification: Low
Why LifeLink?
- Be part of an organization with a legacy of saving lives and giving hope
- Join a passionate and supportive team across Florida, Georgia, and Puerto Rico
- COMPANY PAID Medical, Dental, Disability & Life Insurance
- Generous COMPANY PAID Pension Plan for your Retirement
- Paid Vacation, Sick Days & Holidays
- Growth opportunities in a mission-driven, high-impact nonprofit
- Work with purpose, knowing your efforts directly touch lives
Diversity, Equity & Inclusion
LifeLink is proud to be an equal opportunity employer. We celebrate diversity and are committed to building an inclusive environment that reflects the communities we serve.
Ready to Help Change Lives?
Your next career move could be the most meaningful one yet.