Accounting Coordinator I

Title: Accounting Coordinator I

Are you ready to save a life?

 Do you want to be the person that makes the miracle of organ donation a reality? Do you want to turn tragedy into hope and healing? This is what we do every single day and we think you have what it takes.

 Join a team that combines the fulfillment of an amazing mission with incredible benefits. This is not just another job or listing on your resume. Simply put, this job will change you, just like organ, eye and tissue donation and transplantation changes the lives of donor families and recipients.

 Every day, the Lifebanc team gets the opportunity to change lives forever. Become a part of our family as we work toward a world where everyone in need of an organ or tissue transplant receives the healing they deserve. Come be a life saver.

 What is Lifebanc?

 Lifebanc, is the federally designated organ, eye and tissue recovery organization that serves 20 counties in Northeast Ohio. Put simply, we facilitate and coordinate organ, eye and tissue donation and transplantation in our community and educate the public on the importance of our mission. Our vision is pursuing a future where organ, eye and tissue donation is embraced as an honor and personal responsibility. Our mission is to save and heal lives. 

 Position Description:

This position is responsible for supporting the overall goals and objectives of the Finance Department through the performance of duties in the areas of accounts payable and/or accounts receivable.

Essential Functions:

• Ensure accurate and timely processing of accounts payable invoices for payment. 
• Ensures that Lifebanc takes advantage of all purchase discounts and avoids all late charges.
• Obtains and reviews invoices for miscellaneous donor-related activities. Ensures proper approval, accuracy and appropriateness of charges before processing the invoices.
• Follows up with managers to ensure invoices sent out for review are returned in a timely manner.
• Prepares and validates invoice batches for review.
• Follows up on all invoice discrepancies with the vendor and the internal contact in a timely manner.
• Maintains the accounts payables vendor files.
• Coordinates with Lifebanc’s medical bill review firm to ensure all donor hospital invoices are reviewed and determinations are received.
• Follows up with donor hospitals to ensure invoices to be paid by Lifebanc are received from the hospitals in a timely manner.
• Tracks all submissions to the medical bill review firm to ensure determinations are received along with the firm’s invoices for their review services.
• Acts as a liaison between donor hospitals and the medical bill review firm. 

• Reviews all purchase orders created in the system to ensure they have been approved. 
• Matches purchase orders with invoices and investigates any discrepancies.
• Provide support to staff on the purchase order system.
• Reviews electronic expense reports for approvals.
• Ensures all submitted expenses are properly supported and accurate.
• Processes electronic expense reports for payment through the bi-weekly payroll.
• Provides support to staff on the electronic expense reporting system.
• Disburse donor hospital letters requesting accounts payable invoices.
• Maintain copies and disburse the invoice adjustment letter to donor hospitals.
• Request contact and W9 forms for vendors annually.
• Reconciles general ledger accounts assigned by the Chief Financial Officer  

• Ensure accurate and timely processing of accounts receivable invoices. 
• Maintain billing report files.
• Validate customer statements for accuracy.
• Disburse customer statements monthly.
• Follow up via phone or email on invoices over 30 days outstanding.
• Maintain aging reports with notes from customer responses.
• Performs other duties as assigned.  

 Education and Experience: 

• Associate's degree in accounting preferred. 
• Two to three years’ direct experience in accounts payable OR accounts receivable.
 

Knowledge, Skills and Abilities: 

• Strong computer skills in Microsoft Office including Excel and Word. 
• Solid understanding of accounting software with specific knowledge related to accounts
receivable, accounts payable and general ledger.
• Strong interpersonal skills with the ability to communicate effectively with staff, customers
and vendors.
• Strong time management skills with the ability to effectively prioritize, ensuring work is
performed in the most efficient manner and that deadlines are met.
• Knowledge of Lifebanc policies and procedures and the ability to analyze processes and
functions to ensure compliance with those policies and procedures.
• Attention to detail to ensure complete accuracy of financial data.
• Ability to maintain the confidentiality of financial and personnel related information.
• Ability to work both independently and collaboratively. 

Physical Requirements:

•Ability to lift 25 pounds and to sit or stand for extended periods of time.

Compensation and Benefits:

We offer an excellent compensation and benefit package including healthcare, employer paid dental, short and long-term disability and life insurance. We also offer paid time off, retirement plan, on-site fitness facility, tuition reimbursement and more!