What are the responsibilities and job description for the Administrative Assistant (Bilingual) position at Life Skills Preschool?
School Administrative Assistant (Bilingual in Spanish preferred)
(Full-time)
We are seeking a Administrative Assistant who is looking to work with students and families with special needs in a preschool setting.
The Life Skills Preschool is a special needs program servicing students throughout New York City. Our mission is to provide structure and support for children to develop to their full potential, respect the diversity and unique contributions of all, offer instruction that is individualized and developmentally appropriate, promote a child-centered, safe and supportive environment, engage parents, the community and school members in a collaborative team-approach, and to inspire a lifetime to learning. Our program seeks to provide education and related therapy to special needs children in the least restrictive environment, to better prepare them for a successful future.
The duties of the Administrative Assistant are:
The Administrative Assistant plays a crucial role in supporting the day-to-day operations of the school. This position involves providing administrative support to school staff, managing office tasks, and ensuring a welcoming environment for students, parents, and visitors.
Job Responsibilities:
Office Management:
Answer phone calls and respond to inquiries in a professional manner.
Greet visitors and provide assistance as needed.
Maintain an organized filing system for school records and documents.
Clerical Support:
Prepare and process correspondence, reports, and documents.
Manage schedules and coordinate appointments for school staff.
Assist with the preparation of materials for meetings and events.
Student and Parent Support:
Assist with student enrollment and registration processes.
Provide information to parents and students regarding school policies and procedures.
Handle attendance records and related documentation.
Maintain student files and date entry in school database
Collaboration:
Work closely with teachers and administrative staff to support school programs.
Participate in staff meetings and contribute to school initiatives.
May function as a fire Marshall
Skills:
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
Excellent organizational and multitasking abilities.
Strong communication and interpersonal skills.
Ability to maintain confidentiality and handle sensitive information.
Qualifications:
Education: High school diploma or equivalent; additional education in office administration or related field preferred.
Experience: Previous experience in an administrative role, preferably in an educational setting.
Job Type: Full-time
Pay: $40,000.00 - $50,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
Salary : $40,000 - $50,000