Accounting Clerk

SUMMARY:

Computes, classifies, records, and verifies numerical data for use in maintaining accounting records.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Compiles and sorts documents, such as invoices and checks, substantiating business transactions
• Verifies and posts details of business transactions, such as funds received and disbursed, and totals accounts to ledgers or computer spreadsheets and databases
• Audits invoices against purchase orders, researches discrepancies, and approves for payment
• Investigates problems that vendors or purchasing agents have with obtaining payment for bills
• Computes and records charges, refunds, and cost of lost or damaged goods, freight charges, rentals, and similar items
• Prepares vouchers, invoices, checks, account statements, reports, and other records, and reviews for accuracy
• Reconciles general ledger accounts with various registers
• Extracts general ledger information
• Compiles cost reports, revenue and balance sheets
• Accounts receivable, accounts payable, journal entry preparation processing and entry
• Reconciles bank statements
• Monitors loans and accounts payable and receivable to ensure that payments are up to date
• Reconciles report discrepancies and problems
• Codes data for input to financial data processing system according to company procedures
• Reviews, balances, and interprets computer reports, and makes corrections.
• Assists employees, vendors, clients, or customers by answering questions related to accounts, procedures, and services
• Prepares purchase orders upon request

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Analytical - Collects and researches data; uses intuition and experience to complement data.
• Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully.
• Customer Service - Responds to requests for service and assistance.
• Communications - Exhibits good listening and comprehension; keeps others adequately informed.
• Oral Communication - Listens and gets clarification; responds well to questions.
• Written Communication - Presents numerical data effectively.
• Ethics - Treats people with respect; inspires the trust of others; works with integrity and principles; upholds organizational values.
• Organizational Support - Follows policies and procedures; completes administrative tasks correctly and on time.
• Attendance/Punctuality - Is consistently at work and on time.
• Planning/Organizing - Prioritizes and plans work activities; uses time efficiently.

EDUCATION:

• High school diploma or general education degree (GED) preferred
• One year certificate from college or technical school preferred

EXPERIENCE:

Three to six months related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS:

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before employees of organization.

MATHEMATICAL SKILLS:

• Ability to add, subtracts, multiply, and divides in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to compute rate, ratio, and percentage and to draw and interpret bar graphs.

COMPUTER SKILLS:

To perform this job successfully, an individual should have knowledge of Dac Easy Accounting software.

REASONING ABILITY:

• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems, involving several concrete variables, in standardized situations.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Physical activity includes, but is not limited to: opening, pulling, pushing, reaching above shoulder, reaching below waist, reaching waist to shoulder; repetitive motion wrist, hands, arms, and/or fingers when using computer; stand, walk, stoop or kneel.
• While performing the duties of this job, the employee is required to sit much of the day. The employee is occasionally required to stand. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts. The noise level in the work environment is usually moderate.