Executive Assistant – LIFE Enterprises

Position Type: Full-time

Location: Remote

Reports to: Coordinator, LIFE Enterprises

Primary Focus: Executive Support to Ben Greenfield

LIFE Enterprises is a high-performance ecosystem of brands dedicated to transforming human potential through health, wellness, and education. Its portfolio includes Ben Greenfield Life (media and education), LIFE Network (AI-driven social wellness platform), LIFE Market (e-commerce marketplace for health and wellness brands), and TRIUMPH Coaching (human optimization and performance coaching).

Together, these companies form a unified mission to inspire minds, ignite wellness, and unite communities.

The Executive Assistant to the CEO is a support role to Ben Greenfield, CEO, of Ben Greenfield Life, LLC. This individual works across multiple departments and interfaces with all levels of leadership. The ideal individual has a diverse skill set and will thrive in a fast-paced environment while driving forward numerous projects, tasks and adhering to deadlines. This individual should respond well to change and new ideas.

To serve as the central operational hub of LIFE Enterprises by delivering world-class coordination, communication, and execution ensuring all mission-critical projects and tasks are organized, communicated, and completed with precision and accountability across the LIFE brands.

Administrative Support:

• Manage Ben’s inbox, out of office replies, responses, email filters, contact management and follow-up items originating from email.
• High level communication and coordination across company departments
• Creation of presentations and slide inventory
• Manage Scheduling
• Ben’s monthly report and incoming task management
• Managing and navigating numerous communication and project management platforms
• Detailed project management as assigned by CEO
• Assists in managing Asana Boards for CEO
• Research volunteer opportunities for Ben
• Create business playbook documents and edit as necessary
• Contract management
• Have an awareness of Ben’s overall activities, needs, and requests. 
• Provide briefings for special engagements
• Handle invoices/various payments

Travel Support:

• Big picture travel planning and podcast coordination for trips. Manage the trip planner and initiate itineraries to track details.
• Book flights (Domestic and international)
• Manage points for travel
• Hotel booking
• Flight booking
• Car booking
• Add details to trip case
• Itinerary prep and add area contacts to itineraries
• Flight check-in
• Visa for international travels
• Passport renewals
• Coordinate with House manager for local guests
• Make restaurant reservations as needed for trips
• Stay abreast of travel related restrictions and bring to CEO’s attention
• Remain on “notice” when Ben is traveling to be able to assist him urgently when a problem arises

People with Whom You Will Interface 

• Ben Greenfield
• Departments across Ben’s companies – Kion, LIFE Enterprises and Ben Greenfield Life
• Ben’s professional and personal contacts
• Working collaboratively with EA and PA team members

We seek these core abilities and qualities for this specific role:

• Strong ability to notice, manage, and track details
• Excellent communication skills – including written, verbal, and visual 
• Balance between thinking creatively while having a strong ability to organize and execute
• Ability to drive relentlessly towards ideals with a pragmatic and patient approach
• Proven ability to project manage
• Strong sense of follow-through and completing tasks
• Ability to deal tactfully and professionally with high level executives of other organizations
• Ability to serve as gatekeeper – someone who protects Ben’s time, energy, and interests
• Strong business and creative technology skills (Google Docs, PowerPoint, Canva)
• Initiate and implement special automation projects for greater efficiency
• Ability to problem solve and/or bring issues up to appropriate team members for resolution 
• This position deals with highly personal and privileged information. The person in this role shall protect the CEO and his family members at all times, and give their utmost to guard the personal and business information of the CEO and related companies. 100% regard for confidentiality is required
• Ability to manage stressful situations and demands while staying focused and driven to accomplish priority tasks
• Extremely self-driven and motivated. You don’t wait to be told to do things, you look for what needs to be done. 
• You are proactive, not reactive—communication and follow-up are instinctive.
• You treat every task as mission-critical and never assume someone else will catch it.
• You maintain real-time visibility for leadership on all active projects.
• You anticipate needs, identify blockers, and take initiative to resolve them.
• You ensure meetings have clear agendas, actions, and outcomes, no wasted motion.
• You are an exceptional communicator: concise, professional, and always on time.
• You act as a quality guardian, if it leaves your desk, it’s right.
• You are highly adaptive, shifting across brands and projects with equal excellence.
• You embody LIFE Enterprises’ commitment to excellence, integrity, and continuous improvement.
• You take pride in being the connective tissue that keeps the organization running at world-class standards.

• Salary: $70,000 – $80,000 annually (based on experience)
• Benefits: Full benefits package, including medical, dental, and vision
• Remote-first work environment
• Opportunities for professional development and career growth within LIFE Enterprises

If you’re a communicator, organizer, and relationship builder who thrives in high growth environments, we want to meet you. Please apply here:  https://bengreenfieldlife.com/executiveassistantlifeenterprises

NOTE: This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job. The successful candidate will be expected to perform all functions from strategic planning to tactical execution. The salary range listed describes the minimum to maximum base salary range for this position. Actual compensation offered may vary from the posted range based on work experience, education, and skill level, and will be finalized at the time of offer.