Document Services Clerk

Lieff Cabraser Heimann & Bernstein, LLP (“LCHB”), a national leader in plaintiffs’ class action and multidistrict litigation, has an open position in our New York office for a full-time and experienced Document Services Clerk.

SUMMARY

The Levels I and II Document Services Clerk perform clerical duties which require specific experience and judgment; maintains records; prepares forms, posts to files, operates office equipment, and may have light-typing duties; researches and responds to routine inquiries; may compile, compute, reconcile, post and verify data from simple, routine sources.

REQUIRED EXPERIENCE

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements listed below are representative of the knowledge, skills, abilities and other characteristics required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ESSENTIAL DUTIES AND RESPONSIBILITIES including the following. Other duties may be assigned as necessary.

• Knowledge of office equipment such as copiers/printers/Electronic WestFax System machines, etc.
• Perform light maintenance tasks for office equipment such as changing toner, clearing jams.
• Assist with setting up or breaking down offices as needed.
• Open, sort and distribute incoming and interoffice mail.
• Assist in processing express and overnight courier packs.
• Operate office machines, such as photocopiers and scanners, Electronic WestFax System, voicemail systems, and personal computers.
• Assist with troubleshooting technical problems with copiers and Electronic WestFax System machines.
• Meter mail and packages for delivery to post office/mail box.
• Fill supply requests.
• Stock, organize and clean supply rooms.
• Stock copy paper, letterhead, envelopes, etc., by each printing/satellite station.
• Assist with general appearance of the office, including walk around, compiling checklist for maintenance issues, and placing maintenance requests with vendors and building management.
• Upon request, hand-deliver sensitive and confidential matter for attorneys.
• Working with vendors that arrive to the office for deliveries, pickups, equipment repair, office renovations etc.
• Assist with maintaining the integrity of the office by reporting any issues that compromise the aesthetic.
• Assist with small in-house moves.
• Assist with training other staff members to perform work activities in the Document Services Dept.
• Ensure safety and security procedures are followed at all times.

Hospitality:

• Maintaining/stocking inventory for kitchen and conference rooms.
• Maintaining the integrity of the conference rooms which includes reporting any issues that need to be addressed.
• Assist with maintaining the integrity of open offices/cubicles and work stations.
• Assist with setting up/organizing offices, cubicles and work stations for new hires which include providing office supplies, etc. This also includes breaking down offices once an employee departs the firm.
• Stock kitchens with drinks, snacks, fruit, paper products, etc.
• Prepare conference rooms for meetings and events and perform light housekeeping duties such as filling and emptying dishwashers and tidying up kitchens, conference rooms and pantries
• May also perform light office services clerical duties which include operating department equipment

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

EDUCATION and/or EXPERIENCE

• A minimum of a high school diploma or GED required.
• Prior office services and customer service experience preferred.
• Law firm experience preferred.
• Flexible attitude and the ability to deal well with changing assignments and priorities.

PHYSICAL DEMANDS

• Ability to lift up to 50 pounds.

SHIFT/WEEKLY SCHEDULE

Shift hours are from 8:00am to 4:00pm, Monday through Friday, with hours shifting when needed in the absence of the lead.

Lieff, Cabraser, Heimann & Bernstein, LLP offers a competitive salary and benefits package and an opportunity to thrive in a dynamic firm environment. Salary range of $48,921 - $60,897. Resumes to: Human Resources Director, Lieff Cabraser Heimann & Bernstein, LLP, 275 Battery St., 29th Fl., SF, CA 94111.

The pay range above represents LCHB’s good faith minimum and maximum range for this role at the time of posting. Actual compensation offered will be dependent on a variety of factors, including, but not limited to, the candidate's experience, qualifications, and location. We consider qualified applicants with criminal histories, consistent with the New York Fair Chance Act and applicable local ordinances.

Lieff Cabraser Heimann & Bernstein, LLP is an Equal Opportunity Employer.