Administrative Assistant

Description

Job Title: Administrative Assistant

Reports To: Executive Administrative Assistant

Job Classification: Full-Time, Hourly; 40 hours/week; Non-Exempt

Salary Range: $16.00 - $23.73

Job Summary: This position is responsible for providing administrative support within the organization and ensuring the efficient operation of LCAP services by performing a wide range of administrative tasks related to correspondence, accounts payable, payroll, and calendar management; work coordination; customer service; information gathering; and report compilation. 

Personal & Professional Attributes: Demonstrate sensitivity, empathy, and understanding of the needs of older, impoverished, and developmentally disabled individuals; display common sense and good judgment and actively promote LCAP to the public. Uphold the highest level of confidentiality, honesty, and integrity, and always represent the organization positively and professionally. 

Core Technology Competencies: Demonstrated working knowledge of computer operations and standard office equipment (copiers, faxes, etc.) and must be able to utilize all Microsoft Office services.   

Essential Duties:

• Help with Accounts Payable and assist in processing all organizational invoices 
• Obtain and retain the required new vendor documentation 
• Send billing and invoices as needed to clients and partner organizations 
• Assist with payroll 
• Participate in various meetings, including safety committee and policy meetings, and record meeting minutes 
• Follow compliance and ensure maintenance of all agency policies and procedures 
• Manage organization’s document control by preparing, facilitating, and/or coordinating various department documents (e.g., client forms, business cards, check requests, department signs, etc.) 
• Coordinate deposits for organization 
• Assist senior leadership with yearly audit preparations 
• Provide backup for reception as needed 
• Perform other related duties as needed or as assigned. 

Physical Demands and Work Environment:?The physical demands described below represent those that an employee must meet to perform the essential functions of this job successfully.?Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.  

•  Work is performed primarily in an office environment with controlled climate and noise.?No known hazards exist.?
• The physical demands of this position include frequent sitting, standing, walking, lifting and/or carrying, talking, hearing, visual ability, and mental and emotional demands. 
• This position is subject to pre-employment background and substance abuse testing.? ? 

Requirements

General Requirements: Commitment and desire to provide excellent service to all clients and aging community members. Maintain predictable and regular attendance, work stated hours, communicate, comprehend, and follow policies and procedures, and develop and maintain positive working relationships with all staff. Must be able to perform all job responsibilities satisfactorily and meet the same job title's physical requirements. All employees must possess and maintain a Valid Ohio Driver’s License and the minimum auto insurance coverage for Ohio (must be able to provide proof upon request). 

 Minimum Education and Experience Requirements:

•  High school diploma or equivalent preferred  
• 3-5 years of administrative experience in a fast-paced environment 
• Excellent written and verbal communication skills  
• Excellent computer skills, especially Microsoft 365 and Adobe Acrobat 
• Excellent time-management skills and attention to detail 
• High level of interpersonal skills 
• Exercises tact and diplomacy with sensitive and confidential information 
• Strong organizational skills, ability to prioritize multiple, competing tasks, and demands
• Have a passion for helping people, solving problems and contributing to a positive work environment 
• Excellent communication skills; written and verbal  

Salary : $16 - $24