What are the responsibilities and job description for the Controller, Bookkeeper, office manager position at Lichtefeld Inc. (General Contractors)?
Job Description
Controller/Bookkeeper POSTED 10-7-2025
108 year old construction company
Family owned and operated since 1918
Requirements
Company is a design-build general contractor, is in need of a Controller/Bookkeeper individual with minimum of 6 years of experience preferably in the construction or construction trades industry. Qualified Individuals must have experience in full cycle accounting, handling account payable, accounts receivable, reconciliations, general ledger entry and accrual accounting background. They should also have, month and year end financial reporting experience, multi-vendor transaction management, insurance benefits knowledge and experience, cost accounting, cash flow, forecasting, budgeting work in progress reporting, payroll entry is a plus, Human Resources experience is a plus as well. This individual must have experience in Microsoft Office 365. Quicken books, preferably computer ease accounting systems, general office management skills is required as a part of the job for day-to-day coordination and problem solving.
Specific tasks are as follows.
DAILY responsibilities
Post and deposit checks as received
Set up any new job costs budgets before a project starts
Enter Account payables
WEEKLY responsibilities
Complete Payroll hours and benefits on Wednesday for payroll company processing.
Deposit Payroll taxes on IRS website
Deposit/post 401K withholding on Ascensus website
Print payable checks
MONTHLY
Monthly Indiana and City withholding deposit
Deposit Ky. withholding taxes bi-weekly
Prepare Income Statement and Balance Sheets for six Lichtefeld owned companies.
Bill construction projects to owners on AIA format prior to the first day of the month
Bill any time and material jobs prior to the first day of the month
Reconcile all bank statements
Prepare Work In progress report for Lichtefeld Inc.
Reconcile VISA statement for Owner purchases
Adjust access control door opening schedule
Review monthly statements for real estate partnerships managed by PM company.
QUARTERLY responsibilities
Pay estimated taxes for the company, partnerships and the president personally
Bill Water Usage for One partnership.
ANNUALLY
Issue key fobs for building access
Prepare Leases and addendums to leases as needed
Manage and update software for Computer ease accounting software..
Order phones and set up for new employees or update phones for current employees
Maintain computers and order updates as needed.
Submit Advertising invoices for ad share reimbursement
Company Description
Design build commercial industrial construction company handling projects in size from $5 million to $25 million is size. We are also commercial developers with several tenants needing interior fit-up and remodel services within our network. We need responsible team members that can make decisions on a daily basis and assist in managing the project with our inhouse senior project managers. We empower our members to design and manage as if the project is their own. Team members working here normally retire here. We do all we can to keep our people on the team for as long as they are able. This job is a local task within a 100 mile radius of Louisville KY. We are locally owned and operated. We do not travel. You'll go home every night to your family. Other benefits; Paid vacation and sick days, disability insurance, medical insurance, 401 K participation, and other perks.\ etc.
Design build commercial industrial construction company handling projects in size from $5 million to $25 million is size. We are also commercial developers with several tenants needing interior fit-up and remodel services within our network. We need responsible team members that can make decisions on a daily basis and assist in managing the project with our inhouse senior project managers. We empower our members to design and manage as if the project is their own. Team members working here normally retire here. We do all we can to keep our people on the team for as long as they are able. This job is a local task within a 100 mile radius of Louisville KY. We are locally owned and operated. We do not travel. You'll go home every night to your family. Other benefits; Paid vacation and sick days, disability insurance, medical insurance, 401 K participation, and other perks.\ etc.
Controller/Bookkeeper POSTED 10-7-2025
108 year old construction company
Family owned and operated since 1918
Requirements
Company is a design-build general contractor, is in need of a Controller/Bookkeeper individual with minimum of 6 years of experience preferably in the construction or construction trades industry. Qualified Individuals must have experience in full cycle accounting, handling account payable, accounts receivable, reconciliations, general ledger entry and accrual accounting background. They should also have, month and year end financial reporting experience, multi-vendor transaction management, insurance benefits knowledge and experience, cost accounting, cash flow, forecasting, budgeting work in progress reporting, payroll entry is a plus, Human Resources experience is a plus as well. This individual must have experience in Microsoft Office 365. Quicken books, preferably computer ease accounting systems, general office management skills is required as a part of the job for day-to-day coordination and problem solving.
Specific tasks are as follows.
DAILY responsibilities
Post and deposit checks as received
Set up any new job costs budgets before a project starts
Enter Account payables
WEEKLY responsibilities
Complete Payroll hours and benefits on Wednesday for payroll company processing.
Deposit Payroll taxes on IRS website
Deposit/post 401K withholding on Ascensus website
Print payable checks
MONTHLY
Monthly Indiana and City withholding deposit
Deposit Ky. withholding taxes bi-weekly
Prepare Income Statement and Balance Sheets for six Lichtefeld owned companies.
Bill construction projects to owners on AIA format prior to the first day of the month
Bill any time and material jobs prior to the first day of the month
Reconcile all bank statements
Prepare Work In progress report for Lichtefeld Inc.
Reconcile VISA statement for Owner purchases
Adjust access control door opening schedule
Review monthly statements for real estate partnerships managed by PM company.
QUARTERLY responsibilities
Pay estimated taxes for the company, partnerships and the president personally
Bill Water Usage for One partnership.
ANNUALLY
- Update Sam reporting for properties
- Meet with insurance company for annual insurance renewals. Update schedules of
- Meet with insurance auditors to complete insurance audits. General liability and
- Update insurance premium deductions in payroll after health insurance update.
- Annual payroll reporting for all tax jurisdictions.
- Annual auto fringe deductions on the 2nd or 3rd payroll of December.
- Post stockholder health insurance on payroll as fringe in December along with Auto fringe.
- Calculate CAM expenses for partnership , LLC and adjust tenant cam expenses.
- Annual reporting for all Partnerships, corporations on Kentucky SOS
- Update CAM expenses for partnership and adjust CAM charges
Issue key fobs for building access
Prepare Leases and addendums to leases as needed
Manage and update software for Computer ease accounting software..
Order phones and set up for new employees or update phones for current employees
Maintain computers and order updates as needed.
Submit Advertising invoices for ad share reimbursement
Company Description
Design build commercial industrial construction company handling projects in size from $5 million to $25 million is size. We are also commercial developers with several tenants needing interior fit-up and remodel services within our network. We need responsible team members that can make decisions on a daily basis and assist in managing the project with our inhouse senior project managers. We empower our members to design and manage as if the project is their own. Team members working here normally retire here. We do all we can to keep our people on the team for as long as they are able. This job is a local task within a 100 mile radius of Louisville KY. We are locally owned and operated. We do not travel. You'll go home every night to your family. Other benefits; Paid vacation and sick days, disability insurance, medical insurance, 401 K participation, and other perks.\ etc.
Design build commercial industrial construction company handling projects in size from $5 million to $25 million is size. We are also commercial developers with several tenants needing interior fit-up and remodel services within our network. We need responsible team members that can make decisions on a daily basis and assist in managing the project with our inhouse senior project managers. We empower our members to design and manage as if the project is their own. Team members working here normally retire here. We do all we can to keep our people on the team for as long as they are able. This job is a local task within a 100 mile radius of Louisville KY. We are locally owned and operated. We do not travel. You'll go home every night to your family. Other benefits; Paid vacation and sick days, disability insurance, medical insurance, 401 K participation, and other perks.\ etc.