Office Administrator

Position Summary

The Office Administrator provides daily administrative and clerical support to ensure efficient office operations. This position serves as a key point of contact for employees, vendors, customers, and visitors while assisting with office organization, document management, purchasing, and data entry functions.

Essential Duties and Responsibilities

• Answer and direct incoming phone calls in a professional manner.
• Greet and assist visitors entering the office.
• Maintain office kitchen and breakroom cleanliness.
• Manage office and breakroom inventory, including ordering and stocking necessary supplies, refreshments, and consumable materials.
• Monitor and maintain inventory of office supplies and place orders through approved vendors, including Amazon.
• Receive, document, and communicate incoming sales leads to the appropriate sales team members for followup.
• Maintain lead records and ensure all sales inquiries are accurately assigned and communicated to the appropriate team members.
• Receive, sort, and distribute incoming mail and prepare outgoing mail as needed.
• File vendor invoices and supporting documentation.
• Input invoices accurately into PaveDay.
• Complete and distribute job cards to field personnel and supervisors.
• Track and maintain apprenticeship hours and related records.
• Maintain organizing filing systems for company records and documents.
• Assist with data entry, recordkeeping, and administrative projects.
• Provide administrative support to management and other departments as needed.
• Maintain confidentiality of company and employee information.
• Perform other duties as assigned to support office operations.

Qualifications

• High school diploma or equivalent.
• Previous office or administrative experience preferred.
• Proficient with Microsoft Office programs, including Outlook, Word, and Excel.
• Strong organizational, communication, and customer service skills.
• Ability to prioritize tasks and manage multiple responsibilities.
• Attention to detail and accuracy in data entry and recordkeeping.
• Ability to learn and utilize company software systems.

CORE VALUES:

• CUSTOMER FIRST, QUALITY ALWAYS: Must hold yourself accountable to do what is needed to go above and beyond our customer’s expectations.
• GROWTH MINDSET: Must be willing and eager to learn new skills, develop solutions, and teach others.
• OUR #1 ASSET, OUR PEOPLE: Must be appreciative and place value on the people who make Libs Paving, Libs Paving.
• WE NOT ME: Must be able to do the things that help the entire team, not just the individual.

Physical Requirements

• Ability to sit, stand, walk, and perform routine office activities throughout the workday.
• Ability to occasionally lift and carry office supplies and materials up to 25 pounds.

About Libs Paving Co Inc

Libs Paving has been a family owned business since 1971. Currently in our third generation and located in beautiful Floyds Knobs, IN we are looking for new team members to join our continually growing family. We are a leading asphalt paving, sealcoating, concrete, and pavement marking in the Greater Louisville/Southern Indiana area. Libs Paving owns and operates our own asphalt manufacturing facility, Asphalt Supply Company (ASCO) in Sellersburg, IN as well as our newest facility, Product Transfer, Inc. (PTI) with a new location in Jeffersonville, IN. We provide services to commercial, municipal, State and residential customers.