Finance Coordinator

Finance Coordinator

Location: Liberty Trailers – Fillmore, IN (collaborating with all Liberty locations)

Position Summary

The Finance Coordinator plays a key role in ensuring accuracy, organization, and efficiency within Liberty Trailers' financial operations. While this role focuses heavily on Accounts Payable, it will also oversee and support broader financial processes. This position will review and approve invoices, manage the weekly check run, and assist in maintaining budget accuracy across departments — serving as the connecting point between accounting, operations, and leadership.

This is a fast-growing, hands-on position within a small-company, many-hats environment, requiring adaptability, creative problem-solving, and initiative. The Finance Coordinator will work closely with team members across three Liberty locations nationwide and help maintain structure and consistency as we continue to expand.

Key Responsibilities

• Accounts Payable Oversight
• Review and approve all Accounts Payable (AP) invoices before upload into the ERP system.
• Ensure invoices are accurately coded, properly documented, and processed on schedule.
• Oversee all AP activities for accuracy and completeness.
• Weekly Check Run
• Manage and process the weekly check run to ensure payments are authorized, accurate, and timely.
• Documentation & Accuracy
• Maintain organized, accurate, and audit-ready AP documentation.
• Ensure both physical and digital records are labeled and easily accessible.
• Budget Management
• Track and manage operational budgets across departments.
• Partner with department heads to monitor spending and identify variances or opportunities for improvement.
• Team Collaboration
• Collaborate across departments to resolve complex financial or process-related issues.
• Follow up consistently, ensuring accountability and timely completion of tasks.
• Promote strong teamwork, communication, and shared problem-solving.
• Financial Coordination
• Support leadership with financial reporting, analysis, and data accuracy.
• Help streamline and strengthen financial workflows within the ERP system.
• Other Duties
• Perform other duties as assigned by the CFO and Finance Manager to support the evolving needs of a growing organization.

Qualifications

• Minimum 3 years of experience in Accounts Payable, Finance, or Accounting.
• Solid understanding of basic accounting principles and budget tracking.
• Experience with ERP systems (manufacturing or multi-location environment preferred).
• Highly organized, detail-oriented, and able to adapt to change in a fast-paced setting.
• Excellent communication, problem-solving, and interpersonal skills.
• Proficiency in Microsoft Excel and accounting software.
• Demonstrated ability to balance multiple priorities while maintaining accuracy and efficiency.

Reports To:

Chief Financial Officer (CFO)

Job Type: Full-time

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• On-the-job training
• Paid time off
• Prescription drug insurance
• Vision insurance

Work Location: In person