What are the responsibilities and job description for the Executive Assistant to CEO & Office Manager position at Liberty Paper?
Executive Assistant to CEO / Office Manager
Liberty Paper
Vernon, CA (DTLA/Los Angeles)
100% Onsite - 5025 Hampton St, Los Angeles, CA 90058
Compensation: $100,000 – $120,000 Benefits
About Liberty Paper
Liberty Paper is one of the largest paper suppliers to school districts across the United States. For over 25 years, we have built a reputation for reliability, operational excellence, and long-term partnerships.
We are a stable, founder-led business with a small, tenured team — and we are now hiring a high-impact Executive Assistant to support our CEO directly.
The Opportunity
We are seeking a true right hand to the CEO — someone who can remove operational bottlenecks, bring structure to day-to-day execution, and significantly increase the CEO’s capacity to focus on revenue growth, sourcing, and strategic initiatives.
This role will evolve over time, but will start hands-on and execution-focused. The right candidate will grow into a trusted partner with increasing ownership and responsibility.
Role Overview
- Approximately 60% Executive Assistant / 40% Office & Operational Support
- Fully onsite in Vernon, especially during the first year
- High visibility, high trust, and high impact
What You’ll Do
- Executive Support
- Manage complex calendars, scheduling, and shifting priorities
- Track action items and ensure follow-through across all commitments
- Serve as a gatekeeper and communication hub
- Prepare materials, summaries, and internal coordination as needed
Operational & Office Support
- Oversee office logistics, vendors, and general operations
- Coordinate internal processes and administrative workflows
- Support cross-functional communication and organization
- Step into gaps and handle whatever is needed to keep the business running smoothly
- Financial & Administrative Coordination
- Track and organize financial and operational data (primarily in spreadsheets)
- Coordinate documentation and reporting across business activities and investments
- Maintain a high level of accuracy and attention to detail
What Success Looks Like
- The CEO’s time is protected and optimized
- Priorities are clearly organized and consistently executed
- Nothing falls through the cracks
- Operations run more smoothly and efficiently
- You become a trusted, go-to partner across the business
What We’re Looking For
Experience
- 3–7 years supporting a senior executive (CEO, founder, or owner preferred)
- Experience in both executive support and office/operational coordination
- Background in small or mid-sized businesses preferred
Core Strengths
- Strong organizational systems and follow-through
- High level of ownership and accountability
- Sound judgment — knows when to act vs. escalate
- Comfort working with numbers, spreadsheets, and detailed information
- Ability to operate in a fast-moving, unstructured environment
Mindset & Fit
- Seeks a long-term role (3–5 years)
- Comfortable being onsite and embedded in daily operations
- Low ego, high reliability — willing to handle both strategic and administrative tasks
- Proactive and anticipatory, not reactive
- Interested in growing alongside a founder and business
Why Apply?
This is a rare opportunity to step into a high-trust, high-impact role with direct exposure to a founder and meaningful influence on how a business operates and grows.
For the right person, this role offers:
- Long-term stability
- Increasing responsibility and ownership
- Strong partnership with leadership
- Competitive compensation and growth over time
Salary : $100,000 - $120,000