Administrative Assistant to Chief Executive Officer

About the Role

Enhances the effectiveness of the Office of the CEO by providing administrative, clerical and event planning support to the Principal Executive Administrator for the Office of the CEO.

Responsibilities

• Provide administrative and clerical support to the Principal Executive Administrator of the CEO, with calendar management, call handling, meeting setup, travel arrangements, expense reporting, data entry, and document preparation.
• Manage all CEO Office meetings including catering, booking conference rooms, and arranging Audio Visual, as necessary.
• Coordinate, setup, and support the utilization of teleconference platforms (WebEx, Microsoft Teams) and video conference technology.
• Compile and manage confidential executive and board materials.
• Maintain documents and meeting materials on the Diligent platform, and retention of digital documents on internal network and shared drives.
• Assist with filing of presentations, fact sheets, press reports, etc.
• Invoice and expense processing for Office of the CEO.
• Manage and order office supplies, prepare mail and all overnight packages, and sort all incoming mail.
• Assist with ad-hoc or special projects, initiatives, and other duties as needed.
• Assist the PEA, with the execution of all office of the CEO event planning duties, including travel logistics on the ground support, venue research, activity research, menu development, Audio Visual, conference registration.
• Communicate with vendors on contracts, setup, menus, etc.
• Manage check/wire requests for deposits and final bills in accordance with the contract.
• Track and manage event budgets.
• Coordinate with event attendee assistants, both internal and external, to collect detailed information for logistic planning.

Qualifications

• 5 years of administrative support and event planning experience
• Proficient in Microsoft office suite
• Proficient in Spanish

Required Skills

• Maintain a very high level of discretion and confidentiality
• Strong time management, ability to prioritize tasks, organizational, and decision-making skills
• Effective communication, both verbally and written form with a professional and positive attitude
• Detail oriented, extremely accurate and organized, and reliable
• Experience with managing global/international travel
• Proven record of accomplishment and experience with all stages of planning, design, and production of events
• Must be a self-starter who requires little supervision to meet corporate goals
• A team player who embraces collaboration, adaptability and rising up to new challenges
• Proactive and results-oriented mindset

Pay range and compensation package

The expected annual base salary for this role is between $65,000 and $85,000, depending on skills, experience, and internal equity.

Who We Are

We are the leading telecommunications company, connecting more than 40 markets in Latin America and the Caribbean with our video, broadband internet, telephony, and mobile services under the consumer brands, Liberty Caribbean, Liberty Puerto Rico, Más Móvil, BTC, and Liberty Costa Rica. We started small, and now we’re growing. We’re excited about the future as we strive to unlock opportunities in the region.

Why Join Us

Technology excites us enables us and drives us. We´re proud of the services we provide, the markets that we serve, and our people coming together to enhance our customers´ lives with technology so that they can connect, work, live and play without missing beat. Throughout Liberty Latin America, our passion and pride are brought to life through our shared vision to bring innovation that will create moments that matter to our customers, delivering growth in our markets with one vision, one culture, and one team.