Executive Administrator

Liberty Home Guard is the country's fastest-growing and best-rated home warranty provider. We are seeking a proactive and detail-oriented Executive Administrator to join our dynamic team and support the Executive team. This role is crucial and plays a vital role in supporting Liberty Home Guard’s administrative and operational functions. This position provides cross-departmental assistance, manages essential business processes, and ensures the smooth execution of office operations and customer-related administrative tasks. Success in this role means executives are better prepared, better organized, and able to operate at a higher level because this person has already anticipated needs, removed friction, and ensured follow-through.

Your duties and responsibilities include but are not limited to the following:

• Serve as the primary point of contact for executive scheduling; manage complex calendars with foresight, prioritization, and autonomy, ensuring alignment with strategic objectives.
• Proactively identify and resolve scheduling conflicts, enabling leadership to focus on high-priority initiatives and business outcomes.
• Act as a gatekeeper for executive time by screening requests, prioritizing meetings, and ensuring leadership attention is directed toward the highest-value matters.
• Prepare executives for meetings by compiling agendas, background materials, talking points, and decision-making documents in advance.
• Arrange complex domestic and international travel, developing detailed itineraries and anticipating logistical needs for executives and senior staff.
• Attend select executive and leadership meetings to document detailed action items and ensure timely follow-through.
• Offer support to Office Admin and oversee day-to-day office operations, maintaining high-functioning workflows for supplies, inventory, logistics, and team apparel coordination.
• Ensure an exceptional in-office experience by managing workplace amenities, including refreshment stock, vendor relationships, and hospitality initiatives.
• Manage and triage executive inboxes and communications, drafting responses, flagging urgent matters, and ensuring timely follow-up.
• Lead vendor engagement and negotiation for office and event services to optimize cost-efficiency and service quality.
• Organize and manage internal events, executive off-sites, and team-building initiatives from planning to execution.
• Execute special projects at the discretion of executive leadership, often involving confidential or sensitive company matters.
• Track key deliverables, deadlines, and follow-up items across departments, holding owners accountable and escalating risks when needed.
• Translate high-level executive direction into organized next steps, assignments, and timelines for internal stakeholders.
• Anticipate executive needs by identifying gaps, preventing bottlenecks, and solving problems before they disrupt operations.
• Coordinate signatures, approvals, and other administrative workflows requiring executive review, ensuring nothing falls through the cracks.
• Handle executive-level and personnel-related communications with utmost discretion and professionalism.
• Provide light personal assistance to executives to support optimal time management across personal and professional spheres.
• Maintain predictable and punctual attendance to ensure continuous operational support and team collaboration.

Requirements

• Exceptional organizational skills with the ability to manage competing priorities and deadlines.
• High attention to detail — accuracy in scheduling, documentation, and logistics is essential.
• Strong judgment and discretion, particularly when handling confidential or sensitive information.
• Reliable and punctual, with a strong sense of accountability.
• Willingness to assist with both high-level strategic tasks and day-to-day operational duties.
• Demonstrated interest in growing within the organization — with potential to evolve into an Operations Manager, Project Manager, or People Ops role.
• Clear, professional verbal and written communication.
• Ability to interact confidently with senior leaders, clients, and external partners.
• Customer-service mindset with a proactive, problem-solving attitude.
• Team-oriented but self-motivated — able to take initiative and work independently.
• This role requires a high degree of discretion and trust. Due to the sensitive nature of the work, the individual in this role must treat all information — including internal strategies, executive communications, personnel matters, financial data, and operational insights — as strictly confidential. Information may not be disclosed to any internal or external parties, including colleagues, without explicit permission from the executive team. Breaches of confidentiality may result in disciplinary action up to and including termination.

Availability & Flexibility

• While this is primarily a full-time, Monday–Friday role, the nature of executive support may occasionally require availability outside of standard working hours (including evenings or weekends).
• Flexible availability is expected to accommodate urgent requests, time-sensitive projects, or last-minute changes to executive travel or schedules.
• All additional hours worked beyond the scheduled workweek will be compensated appropriately, in accordance with company policy and local labor laws, including applicable overtime pay.