What are the responsibilities and job description for the Administrative Assistant position at Liberty Corner Presbyterian Church?
Administrative Assistant - Full-Time, Hourly, Non-Exempt
Location: Liberty Corner, NJ (Basking Ridge area) — on-site
Salary Range: $44,000–$55,000/year ($22–$27/hour), based on experience
Benefits: Health insurance, paid time off, and participation in church-sponsored retirement benefits (details discussed during the interview process)
About the Role
Liberty Corner Presbyterian Church is seeking an organized, detail-oriented Administrative Assistant to join our ministry team. This role supports staff and ministries to keep the administrative heartbeat of our community running smoothly.
The ideal candidate brings administrative experience, a collaborative spirit, and a genuine appreciation for the mission and ministry of Christ’s church.
The Administrative Assistant will report to the Executive Director and works closely with the Executive Director, Communications Manager, and ministry staff.
Key Responsibilities
- Database Management (Church Community Builder software)
- Serve as primary administrator of our CCB church database, maintaining and enhancing individual and family profiles, processing membership updates, and syncing membership records
- Enter weekly financial contributions and generate quarterly and annual giving statements
- Send welcome communications to weekly visitors
- Manage registration forms, group rosters, and distribution lists
- Metrics & Reporting
- Track worship attendance (live and online), small group participation, and ministry engagement
- Compile monthly reports for elders and staff
- Hospitality & Event Support
- Maintain kitchen and worship hospitality supplies, including communion elements
- Provide administrative and organizational support for special events, funerals, and weddings
- HR & Office Administration
- Coordinate background checks
- Support HR documentation and admin tasks
- Manage phone system updates and Zoom accounts/meetings
- Schedule volunteer receptionists
- Facilities
- Partner with the Board of Trustees to maintain and maximize the campus for ministry, attending their monthly evening meetings
- Ensure compliance with regulations, inspections, and recordkeeping
- Maintain positive relationships with suppliers, contractors, vendors, and volunteers
- Manage the day-to-day operations of the facilities
What We’re Looking For
- Ability to maintain confidentiality and discretion with membership and financial info
- 3 years of experience in an office or administrative environment preferred
- Proficient in Microsoft Office (Word, Excel, PowerPoint, SharePoint)
- Comfortable learning new software, such as the CCB database software
- Excellent interpersonal skills, with strong organizational and time management abilities
- Mature, dependable, and able to work both independently and as part of a ministry team
- Understanding of and appreciation for the mission and ministry of the local church; prior church experience helpful but not required
- Bonus: willingness to use AI tools to streamline workflows
What We Offer
- A welcoming, collaborative ministry environment
- Meaningful work that directly supports the life and mission of the church
- Competitive salary and benefits
Pay: $22.00 - $27.00 per hour
Benefits:
- 401(k) matching
- Health insurance
- Health savings account
- Paid time off
- Parental leave
Work Location: In person
Salary : $44,000 - $55,000