What are the responsibilities and job description for the Administrative Assistant/Receptionist position at Libertana?
The Administrative Assistant/Receptionist plays a crucial role in ensuring smooth daily operations within a large team environment. This position supports office functions by managing reception duties, coordinating calendars, preparing documents, and assisting visitors. Reporting to the Office Manager, Department Head, or HR Manager, the role demands high interaction with external clients and visitors, requiring excellent customer service and communication skills.
Responsibilities
- Perform reception duties to greet and assist visitors promptly
- Manage calendars and schedule appointments using advanced scheduling tools
- Prepare and manage documents accurately and efficiently
- Handle data entry tasks to maintain updated records
- Provide excellent customer service and phone handling
- Coordinate mail and manage office supplies to ensure availability
- Support meetings including setup and record keeping
- Assist visitors and facilitate communication within the office
Preferred Qualifications
- 1 years of experience in administrative support
- High School Diploma or equivalent
- Proficiency with Microsoft Office Suite and calendar management
- Strong data entry and customer service skills
- Effective communication and conflict resolution skills
- Ability to multitask and manage time efficiently
- Strong organizational skills
Salary : $45,000 - $55,000