Construction Office Administration

We, at Lia Construction, are looking for an Office assistant/manager to organize and coordinate office duties and procedures. Your role is pivotal in maintaining and accurately handling administrative duties. Ensuring the smooth running of the office, maintaining an organized work environment, facilitating communication, and ensuring safety protocols are adhered to. You will help streamline our office procedures and enhance operational efficiency.

Responsibilities

• Serve as the primary contact for office maintenance, mail processing, supply requisitions, equipment management, bill payments, errands, and procurement.
• Schedule meetings and appointments while managing an effective office calendar.
• Makes improvements to increase efficiency and save money.
• Ensure that all items are invoiced and paid on time.
• Organize the office layout and order stationery and equipment.
• Maintain the office condition and arrange necessary repairs.
• Manage contract and price negotiations with vendors, service providers, and office lease.
• Screens incoming calls and correspondence, response proactively when possible.
• Processes incoming and outgoing emails.
• Greeting and providing general support to visitors.
• Assists company staff as required (e.g. stationery, Hardware and travel arrangements)
• Prioritizes tasks and assignments to meet scheduled deadlines.
• Partner with HR to update and maintain office policies as necessary.
• Coordinate with IT department on all office equipment.
• Run errands as needed.
• Liaise with facility management vendors, including cleaning, catering, meetings, and security services

Skills

• REQUIRED, Minimum of 3 years of experience as an office assistant, secretary, or administrative assistant
• REQUIRED, Minimum of 3 years of construction experience
• Knowledge in the construction field is a MUST
• Proven experience as an Office assistant, Front office receptionist or Administrative assistant
• Knowledge of office administrator responsibilities, systems and procedures
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Hands on experience with office machines (e.g. fax machines and printers)
• Familiarity with email scheduling tools
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
• A plus if Bilingual (English and Spanish)

Salary to be determined according to experience.

Job Type: Full-time

Pay: From $18.00 per hour

Experience:

• Administrative: 3 years (Required)
• Customer service: 3 years (Required)
• back office in Construction/Remodeling: 3 years (Required)

Work Location: In person

Salary : $18