Registrar

GENERAL RESPONSIBILITIES 

The purpose of this position is to enroll/dis-enroll students as well as maintain accurate electronic and physical student records.

DUTIES AND RESPONSIBILITIES

• Enroll new or transferring students along with essential data regarding parental information.
• File, pull, or print student records as requested by guidance staff, principal, or teachers.
• Assist with transferring students to other schools by ensuring proper documentation and file maintenance in the student information system.
• Provide transcripts and grade cards upon graduation and upon request.
• Maintain a database of former students.
• Prepare reports, memos, and assist with other clerical/ administrative duties as needed to provide an efficient working environment to meet student and school facility needs
• Answer telephone, greet visitors, and respond to requests for information according to guidelines outlined by district policy and FERPA.
• Compile information upon request related to subpoenas or other criminal justice/ social service requests that include, but are not limited to, academic information, attendance, discipline, and other types of student information maintained by the district as directed by district policy and FERPA.
• Order diplomas, certificates, and other student documents and verifies accuracy of printed information on documents.
• Attend and participate in guidance meetings.
• Performs other related duties as assigned.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

• Ability to multitask and prioritize.
• Ability to adapt and learn a variety of student information system computer programs to input and retrieve student data.
• Ability to translate school policy to students and parents
• Ability to maintain student information in a discrete and professional manner in accordance with district policy and FERPA
• Ability to enter and maintain accurate records with few errors.
• Ability to communicate clearly orally as well as in written and electronic formats.
• Ability to interact with the public and staff members in a courteous and professional manner.
• Proficient in using computer systems and software, including Microsoft Office: Word, Excel, PowerPoint, and Google Docs.
• Knowledge and understanding of policy and procedures when dealing with confidential student records and school data.
• Knowledge of legal/policy requirements for enrollment.

EDUCATION AND EXPERIENCE REQUIREMENTS

• Minimum: High school diploma or equivalency
• Desirable: High school diploma and two years’ administrative work experience within the public school system.

DISCLAIMER

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job.