What are the responsibilities and job description for the Administrative Support Specialist / 190 Days position at Lexington School District Two?
Wood Elementary School Profile
Position Description
Position Title: Administrative Support Specialist -190 days/7.5 hrs. per day
Department: Elementary School
Reports To: Principal
Prepared By: Stephanie Hucks, DHS Date: December 19, 2025
Approved By: Dr. Angela Cooper, CHRO Date: December 19, 2025
Summary/Function
Performs a variety of administrative support duties with limited supervision involved in the operation of the office. Applies both written and unwritten policies and procedures; uses knowledge of operations, programs, and general office procedures to process information and materials to assist supervisory personnel; maintains records and correspondence for the office.
Duties And Responsibilities
Education And Experience
High school graduate or equivalent. Secretarial or clerical experience; and/or training which provides the required knowledge, skills and abilities. Associate’s degree preferred.
Knowledge
Excellent written and verbal communication, organizational, and good working knowledge of Business English and grammar. Knowledge of departmental policies, procedures, and operations. Working knowledge of the principles of office management and of modern office procedures. Knowledge of the records and forms to be prepared and maintained.
OTHER SKILLS And ABILITIES
Ability to pass a basic skills test and technology proficiency test. Ability to establish and maintain effective working relationships with students, staff and the community. Ability to communicate effectively, orally and in writing. Ability to honor confidential information. Ability to perform duties with awareness of all district requirements and Board of Education policies.
Language Skills
Ability to read and interpret documents. Ability to write routine reports and correspondence. Ability to speak effectively using Standard English before groups of employees of organization.
Mathematical Skills
Ability to work with mathematical concepts such as fractions, percentages, ratios, and proportions to practical situations.
Reasoning Ability
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand and walk. The employee is often required to sit at a desk. The employee frequently must squat, stoop or kneel, reach above the head and reach forward.
Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee regularly works indoors. The employee must be able to meet deadlines with time constraints. The noise level in the work environment is usually low.
Working Conditions
Conducts duties in an office environment with no significant exposure to environmental conditions. Requires ability to work under a degree of stress related to duties that require constant attention, and meeting deadlines. Physical demands are restricted to office work requiring lifting/moving of items up to 25 pounds. No travel is required. Job requires the operation of standard office equipment.
Responsibility
No supervisory responsibility.
DISCLAIMER STATEMENT
This job description is not intended as a complete listing of job duties. The incumbent is responsible for the performance of other related duties as assigned/required.
EVALUATION: Performance of this job will be evaluated annually in accordance with provisions of the Board's policy on Evaluation of Support Staff.
Position Description
Position Title: Administrative Support Specialist -190 days/7.5 hrs. per day
Department: Elementary School
Reports To: Principal
Prepared By: Stephanie Hucks, DHS Date: December 19, 2025
Approved By: Dr. Angela Cooper, CHRO Date: December 19, 2025
Summary/Function
Performs a variety of administrative support duties with limited supervision involved in the operation of the office. Applies both written and unwritten policies and procedures; uses knowledge of operations, programs, and general office procedures to process information and materials to assist supervisory personnel; maintains records and correspondence for the office.
Duties And Responsibilities
- Answers phone calls in a pleasant, informed manner for the purpose of providing information and creating a good image of the school
- Greets all incoming students, families and guests respectfully and professionally
- Assists in all aspects of maintaining a professional front office, including but not limited to, fielding and directing incoming phone calls to the appropriate staff member in a timely, professional manner.
- Assist parents/guardians when coming in to dismiss a student.
- Develops a positive, welcoming and caring climate in the front office.
- Effectively perform all other duties as assigned by Principal.
- Requires basic clerical skills and knowledge of office practices and procedures that involve the operation of standard office equipment such as personal computer, copier, fax, and associated equipment that can be learned on the job within several months.
- Assists students and others with routine problems and will refer non-routine items to a supervisor.
- Works with courtesy, tact, and diplomacy in dealing with others, and the ability to work cooperatively as part of a team.
- Able to sit or stand for extended periods of time
- Lifts supplies and materials weighing up to 25 pounds.
- May assist in other departments such as PowerSchool.
- Receives and refers visitors, takes telephone calls and messages, and provides routine information upon request.
Education And Experience
High school graduate or equivalent. Secretarial or clerical experience; and/or training which provides the required knowledge, skills and abilities. Associate’s degree preferred.
Knowledge
Excellent written and verbal communication, organizational, and good working knowledge of Business English and grammar. Knowledge of departmental policies, procedures, and operations. Working knowledge of the principles of office management and of modern office procedures. Knowledge of the records and forms to be prepared and maintained.
OTHER SKILLS And ABILITIES
Ability to pass a basic skills test and technology proficiency test. Ability to establish and maintain effective working relationships with students, staff and the community. Ability to communicate effectively, orally and in writing. Ability to honor confidential information. Ability to perform duties with awareness of all district requirements and Board of Education policies.
Language Skills
Ability to read and interpret documents. Ability to write routine reports and correspondence. Ability to speak effectively using Standard English before groups of employees of organization.
Mathematical Skills
Ability to work with mathematical concepts such as fractions, percentages, ratios, and proportions to practical situations.
Reasoning Ability
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand and walk. The employee is often required to sit at a desk. The employee frequently must squat, stoop or kneel, reach above the head and reach forward.
Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee regularly works indoors. The employee must be able to meet deadlines with time constraints. The noise level in the work environment is usually low.
Working Conditions
Conducts duties in an office environment with no significant exposure to environmental conditions. Requires ability to work under a degree of stress related to duties that require constant attention, and meeting deadlines. Physical demands are restricted to office work requiring lifting/moving of items up to 25 pounds. No travel is required. Job requires the operation of standard office equipment.
Responsibility
No supervisory responsibility.
DISCLAIMER STATEMENT
This job description is not intended as a complete listing of job duties. The incumbent is responsible for the performance of other related duties as assigned/required.
EVALUATION: Performance of this job will be evaluated annually in accordance with provisions of the Board's policy on Evaluation of Support Staff.