Human Resources Coordinator

Human Resources Coordinator

Lewis Tax Firm, Inc.
Full-Time Position
Pay: $18.00–$20.00 per hour, based on experience

About the Position

Lewis Tax Firm, Inc. is seeking a dependable, organized, and professional Human Resources Coordinator to manage the day-to-day human resources functions for one of our business clients.

This is not simply an administrative position. The person selected for this role will have meaningful responsibility for recruiting, hiring, onboarding, employee records, payroll validation, policy administration, safety and compliance, employee relations, and other HR functions.

We are looking for someone who takes ownership of their responsibilities, communicates professionally, protects confidential information, follows established procedures, and is comfortable holding employees accountable to company policies.

The right candidate will be highly organized, detail-oriented, confident communicating with employees and management, and capable of managing multiple HR responsibilities without constant supervision.

Primary ResponsibilitiesRecruiting and Hiring

• Prepare and post job advertisements
• Recruit qualified candidates for open positions
• Review applications and resumes
• Conduct or coordinate initial candidate screening
• Schedule and assist with interviews
• Communicate with applicants throughout the hiring process
• Coordinate employment offers and pre-employment requirements
• Assist management in maintaining an effective recruiting pipeline
• Maintain accurate recruiting and applicant records

Employee Onboarding

• Coordinate the complete onboarding process for new employees
• Ensure all required new-hire documentation is completed accurately and timely
• Coordinate completion of Forms I-9, W-4, direct deposit, employment agreements, acknowledgments, and other required documents
• Ensure employees receive and acknowledge applicable company policies and procedures
• Coordinate required orientation, safety training, and other onboarding requirements
• Verify that employees are properly entered into applicable HR and payroll systems
• Maintain organized onboarding records and checklists

Employee Offboarding

• Coordinate employee separations and terminations
• Prepare and maintain separation documentation
• Ensure return of company property
• Coordinate termination of system and facility access
• Communicate employee status changes to the appropriate payroll and management personnel
• Maintain complete and accurate termination records
• Assist with unemployment documentation and other post-employment matters when necessary

Employee Records Management

• Maintain accurate and confidential personnel files
• Maintain employment records, disciplinary documentation, policy acknowledgments, certifications, and other HR documentation
• Monitor missing or incomplete employee documents
• Maintain required records in an organized and accessible manner
• Protect confidential employee and company information
• Ensure sensitive records are handled in accordance with applicable company procedures

Payroll Validation

The HR Coordinator will play an important role in reviewing payroll information before processing.

Responsibilities may include:

• Reviewing employee time records
• Identifying missing, incomplete, or unusual time entries
• Validating employee pay rates and employment status
• Reviewing overtime
• Reviewing per diem and applicable reimbursements
• Confirming new hires and terminated employees
• Identifying payroll discrepancies before payroll is finalized
• Communicating payroll corrections to appropriate personnel
• Maintaining documentation supporting payroll changes and exceptions

This position requires a high level of attention to detail because payroll errors can have significant consequences for both employees and the company.

Policy Administration and Enforcement

• Help administer and enforce company policies
• Ensure employees receive and acknowledge applicable policies
• Document policy violations
• Coordinate disciplinary documentation
• Monitor compliance with company procedures
• Communicate policy requirements professionally and consistently
• Escalate significant violations or disciplinary matters to management
• Assist management with corrective-action documentation
• Help ensure policies are applied consistently throughout the organization

The individual in this position must be comfortable having professional but sometimes difficult conversations with employees.

Safety and Compliance

• Assist with administration of workplace safety requirements
• Maintain safety-related employee records
• Track required employee training and certifications
• Monitor expiration dates for required certifications when applicable
• Maintain documentation concerning workplace incidents
• Assist with workers' compensation documentation and reporting
• Help coordinate required safety meetings, acknowledgments, and training
• Identify missing compliance documentation and follow up until corrected
• Work with management to improve compliance with established safety procedures

Because the employees supported by this position may perform field and construction-related work, safety documentation and compliance will be an important part of this role.

Attendance, PTO, and Leave Administration

• Maintain attendance information
• Track PTO requests and usage
• Maintain documentation concerning absences
• Coordinate leave requests with management
• Assist with administration of applicable protected leave requirements
• Communicate attendance and leave information to management and payroll personnel

Employee Relations

• Respond professionally to routine employee HR questions
• Assist employees with understanding company policies and procedures
• Document employee complaints and workplace concerns
• Maintain appropriate confidentiality
• Escalate significant employee-relations matters to management
• Assist with documentation of workplace investigations when directed
• Help maintain professional communication between employees and management

HR Reporting and Administration

• Maintain employee lists and HR records
• Track hiring and employee separations
• Prepare HR information and reports requested by management
• Assist with unemployment claims
• Assist with workers' compensation administration
• Complete employment verifications when authorized
• Assist with benefit-related administration
• Maintain HR calendars, deadlines, and compliance dates
• Perform additional human resources and administrative duties as assigned

What We Are Looking For

The ideal candidate will be:

• Highly organized
• Detail-oriented
• Dependable and punctual
• Professional in appearance and communication
• Comfortable working independently
• Able to manage multiple responsibilities and deadlines
• Comfortable communicating with both employees and senior management
• Able to address policy violations professionally and consistently
• Capable of handling confidential and sensitive information
• Comfortable learning new software and systems
• Proficient with email, Microsoft Office, and general computer applications
• Able to document conversations, decisions, and employee matters accurately
• Willing to follow established processes and maintain thorough records

Preferred Experience

Previous experience in one or more of the following areas is preferred:

• Human resources
• Recruiting
• Employee onboarding
• Payroll administration
• Office management
• Benefits administration
• Compliance
• Construction or field-service HR
• Employee records administration

Formal HR experience is preferred, but we will consider an exceptional candidate with strong administrative, payroll, management, or compliance experience who demonstrates the ability to learn quickly.

Compensation

$18.00–$20.00 per hour

Starting compensation will be determined based on experience, qualifications, and demonstrated ability.

This is intended to be a full-time position.

Employee Benefits

Lewis Tax Firm is continuing to expand its employee benefits program.

Eligible employees currently receive:

• Paid Time Off (PTO)
• Paid holidays
• QSEHRA medical reimbursement benefit of up to $250 per month
• Access to a variety of Aflac insurance options
• Dental coverage options
• Vision coverage options

Applicable employee benefits begin after 90 days of employment, subject to the terms and eligibility requirements of each benefit program.

Lewis Tax Firm also plans to introduce an employee retirement benefit in 2027 as part of our continued expansion of employee benefits.

Why This Position Matters

The person selected for this position will become an important part of the client's administrative and operational structure.

You will not simply process paperwork. You will help ensure that employees are hired correctly, properly onboarded, paid accurately, treated consistently, held accountable to company policies, and supported throughout their employment.

This position is best suited for someone who enjoys creating order, following through on details, solving problems, and taking responsibility for making sure things are done correctly.

We are looking for a person who wants to grow with the position and become a trusted resource for both employees and management.

Equal Opportunity Employment

Lewis Tax Firm, Inc. is an equal opportunity employer. Employment decisions are based on qualifications, merit, business needs, and other lawful considerations without regard to any status protected by applicable law.

Pay: $18.00 - $21.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Professional development assistance
• Vision insurance

Shift availability:

• Day Shift (Required)

Ability to Commute:

• Jackson, TN 38305 (Required)

Work Location: In person

Salary : $18 - $21