What are the responsibilities and job description for the Contract Manager position at Lewis Group of Companies?
Description
Contract Manager – Upland, CA
About Us
Lewis Group of Companies is one of the nation’s largest privately held real estate development firms. With over 70 years of experience, we’re committed to creating communities that thrive. We value honesty, long-term relationships, and high-quality standards that benefit our employees, residents, and the broader communities we serve.
Your Role
As our new Contract Manager, you will lead the development, negotiation, and management of residential property management contracts, ensuring compliance with company policies and legal requirements. You will supervise and mentor two Contract Administrators and work cross-functionally with Legal, Accounting, and Operations teams to assess risk, optimize vendor relationships, and support the organization’s strategic goals.
This position is based at the Upland , CA Corporate Office and is an excellent opportunity for an organized, detail-oriented professional looking to make an impact by strengthening contract processes and vendor partnerships across the portfolio.
What You’ll Do
• Review, negotiate, and manage vendor contracts to ensure compliance with company policies and regulatory requirements
• Monitor contract terms, pricing, and expirations, and serve as the point of contact for contract-related inquiries
• Build and maintain a centralized contract and vendor database for easy access and tracking
• Manage vendor relationships, address issues, and identify opportunities to expand the approved vendor pool
• Lead onboarding of new vendors and collect compliance documentation for setup in internal systems
• Partner with Directors, Project Managers, and internal teams to align vendor services with expectations
• Collaborate with Legal, Accounting, and Operations teams to streamline contract workflows and improve processes
• Resolve billing discrepancies, vendor credits, and payment issues with the Accounting team
• Prepare reports and insights to track contract activity, compliance, and risk exposure
• Document and maintain standard operating procedures for vendor and contract processes
• Provide administrative and project support for procurement-related initiatives
• Monitor contract terms, pricing, and expirations, and serve as the point of contact for contract-related inquiries
• Build and maintain a centralized contract and vendor database for easy access and tracking
• Manage vendor relationships, address issues, and identify opportunities to expand the approved vendor pool
• Lead onboarding of new vendors and collect compliance documentation for setup in internal systems
• Partner with Directors, Project Managers, and internal teams to align vendor services with expectations
• Collaborate with Legal, Accounting, and Operations teams to streamline contract workflows and improve processes
• Resolve billing discrepancies, vendor credits, and payment issues with the Accounting team
• Prepare reports and insights to track contract activity, compliance, and risk exposure
• Document and maintain standard operating procedures for vendor and contract processes
• Provide administrative and project support for procurement-related initiatives
Experience for Success
• Bachelor’s degree in a related field or equivalent work experience
• 3–5 years of hands-on experience in contract management or procurement
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
• Strong organizational skills with ability to manage multiple priorities
• Excellent communication and relationship-building skills
• Customer service mindset and ability to work cross-functionally
• High attention to detail and commitment to accuracy
• 3–5 years of hands-on experience in contract management or procurement
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
• Strong organizational skills with ability to manage multiple priorities
• Excellent communication and relationship-building skills
• Customer service mindset and ability to work cross-functionally
• High attention to detail and commitment to accuracy
Compensation & Perks
• The Lewis Group of Companies reasonably expects to pay between $70k-$105k per year for this role, with actual compensation based on skills, experience, and business needs.
• Performance Incentives: Annual merit increases and bonus opportunities
• Cell Phone Allowance: $60/month
• Medical/Dental/Vision Insurance (variety of plans to choose from)
• 401(k) Plan with Company Match
• Paid Time Off, Holidays, and Vacation Time
• Continued training and advancement potential within the Lewis portfolio
• Performance Incentives: Annual merit increases and bonus opportunities
• Cell Phone Allowance: $60/month
• Medical/Dental/Vision Insurance (variety of plans to choose from)
• 401(k) Plan with Company Match
• Paid Time Off, Holidays, and Vacation Time
• Continued training and advancement potential within the Lewis portfolio
Why Join Lewis?
At Lewis, we’re more than a property management company; we’re a community builder. We care deeply about our employees and believe in investing in your success, both professionally and personally. We foster a welcoming, inclusive workplace that values your contributions and supports your career growth.
Salary : $60 - $105