What are the responsibilities and job description for the Contract Administrator position at Lewis Group of Companies?
Description
CONTRACT ADMINISTRATOR / Residential Property Management - Upland, CA
About us:
The Lewis Group of Companies is one of the nation’s largest privately held real estate development firms. With over 70 years of experience, we’re committed to creating thriving communities. We value honesty, long-term relationships, and high-quality standards that benefit our employees, residents, and the broader communities we serve.
About your new career:
As our new Contract Administrator, you will be preparing, reviewing, and managing contracts for residential property management and real estate development projects, including single-family and multi-family communities, ensuring all agreements—vendor contracts, service agreements, and related documentation—are accurate, compliant with company policies, and aligned with legal requirements. Working closely with internal teams, including project managers, regional directors, VPs, legal counsel, accounting, and external vendors, the role will track key milestones, maintain organized records, and help mitigate contractual risks.
What You’ll Do:
- Prepare and process contracts, work agreements, change orders, and related documentation for residential property management projects
- Support Accounts Payable by processing vendor invoices in JDE and Bottomline
- Attend bid walks and capital walks with Directors and vendors to align expectations and best practices
- Set up and manage vendor records, ensuring all licensing, insurance, and compliance requirements are current
- Maintain a centralized contract management system to track key dates, renewals, and compliance obligations
- Review contract terms to ensure alignment with company goals and mitigate risk
- Coordinate contract modifications, extensions, and terminations as needed
- Monitor contract performance, address non-compliance issues, and track project deliverables
- Communicate with team members to confirm work completion before payment
- Partner with the insurance department to maintain accurate vendor certificates, endorsements, and master agreements
- Keep accurate status logs, spreadsheets, and orderly vendor files for easy reference
- Assist with departmental administrative functions and identify process improvement opportunities
Experience for Success:
- 1-2 years of experience in contract administration, vendor management, or a related field (property management or real estate industry experience preferred)
- Strong organizational skills with the ability to manage multiple priorities and deadlines
- Understanding of contract tracking systems, spreadsheets, and document management
- Excellent communication skills for collaborating across departments and with external vendors with attention to detail and commitment to compliance and accuracy
- Experience with JDE and Bottomline is a plus
Salary, Benefits & more Info:
- Competitive hourly salary range of $27/hour per experience
- Annual bonus and raise eligibility
- A variety of health benefits plans to choose from.
- 401K savings plan with company match
- $30/month cellphone allowance
- Apartment discounts, unlimited PTO accrual, free access to LinkedIn Learning course, advancement potential, and more. Note: This is a Monday-Friday, 8am-5pm position in Upland, CA (Fridays are remote).
Why Join Lewis?
At Lewis, we’re more than a real estate development company — we’re a community builder. We care deeply about our employees and believe in investing in your success, professionally and personally. We foster a welcoming, inclusive workplace that values your contributions and supports your career goals.
Lewis Management Corp. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Salary : $27