Operations Administrator

DESCRIPTION:

We are looking for a responsible Operations Administrator to perform a variety of administrative and clerical tasks. Duties of the this role include providing support to our Fleet Department primarily and other associated departments, assisting in daily office needs and managing our company’s general administrative activities.

RESPONSIBILITIES:

• Daily coordination with the management team throughout the organization, to provide necessary information for the Fleet Manager
• Maintain systems to track assets, asset maintenance, and costs associated with assets
• Ability to handle a large volume of data entry into various systems
• Order supplies as directed by the Fleet Manager, maintain receipts, and completed tracking of expenses in the company’s VRP
• Provide support, mostly administrative, to other members of staff according to the directives of the manager.
• Responsible for the coordination of monthly/annual projects
• Ability to handle confidential information.

Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, such as Microsoft Office 365 Suite and office equipment.

POSITION REQUIREMENTS:

• Proficiency in Microsoft Office 365 (MS Outlook, Teams, Excel, SharePoint, Word)
• Excellent attention to detail and problem-solving skills
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like computers, printers, tablets, phones, and fax machines
• Excellent time management skills and the ability to prioritize work, especially under deadlines
• Ability to pivot/change direction to address urgent items
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Professional and courteous phone etiquette
• Excellent interpersonal and customer service skills

EDUCATION/EXPERIENCE:

• Prior experience in an administrative role preferred
• Prior experience with Microsoft Office 365 required
• High School Diploma or GED required

PHYSICAL REQUIREMENTS:

• Dexterity of hands and fingers to operate a computer keyboard, mouse, and other devices and objects.
• Sitting for extended periods of time.
• Frequently requires standing, walking, grasping, and reaching.
• Required near visual acuity, speaking, and listening.
• May occasionally require lifting, pulling and/or pushing and carrying.
• Ability to walk through our shop area while wearing basic PPE including safety-toe shoes, safety glasses, and gloves.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.