What are the responsibilities and job description for the Administrative Coordinator position at Lewis-Clark State College?
LC State invites applications for the position of Administrative Coordinator.
Salary and rank based on experience and qualifications: $50,000 - $55,000
Degree Required: Bachelor's degree from a regionally accredited college or university.
Required Qualifications:
- Experience communicating and interacting with the public and public officials, such as agency heads and the Legislature.
- Demonstrated ability to organize, plan, and manage complex logistics, along with a proven ability to work independently and under pressure.
- Proven capability to compose and edit high-level correspondence, reports, and complex documents tailored to diverse audiences, ensuring precision and compliance with institutional standards.
- Experience analyzing information, identifying problems, defining alternatives, and developing recommendations for management/administrators.
Preferred Qualifications:
- Budget management experience, which includes responsibility for monitoring budget balances.
- Demonstrated ability to operate in environments requiring confidentiality.
- Skilled in applying sound judgment and discretionary decision-making techniques, balancing policy, organizational priorities, and stakeholder needs.
- Experience in planning, coordinating, and executing events.
Responsibilities:
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Manages communication and scheduling activities for the vice president, ensuring effective time management and prioritization of schedule using appropriate judgment to adjust as necessary.
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Provides administrative and analytical support to the vice president to ensure timely and effective communications between the vice president's office and other campus divisions/departments and the public.
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Provides administrative and analytical support to departments within Administrative Services, including but not limited to Budget, Controller's, Purchasing, and Human Resources. May act as the P-Card manager and provide Jaggaer support for departments within Administrative Services
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Acts as a primary liaison for all staff who report to the vice president, providing support on initiatives taken on by the vice president as well as ensuring that deadlines are met.
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Provides timely follow-up on deliverables.
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Independently initiates and orchestrates projects and process improvement initiatives within the department and across the Administrative Services' unit. Assists in program planning and development.
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Administers budgets for Administrative Services.
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Oversees and directs workflow, independently researching and responding to inquiries, complaints and concerns from both internal and external constituencies.
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Engages in active problem solving and proposes resolutions to concerns based on a thorough understanding of college policies, procedures and precedent.
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Authority to respond to sensitive or controversial issues that require high-level public relations and interpersonal skills.
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Handles highly sensitive information with confidentiality and tact.
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Researches and prepares reports as requested. Independently researches, compiles, develops, and summarizes material for reports.
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Coordinates complex office, meeting, and event logistics, which may include catering, travel, registration, and meeting room organization with design, equipment, etc.
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Ensures the Administrative Services' and other departmental websites are current and up to date.
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May lead and direct the work of one or more part-time employees, assigning and directing work.
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Other duties as assigned.
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Additional duties include direct and indirect activities to support the recruitment and retention of students.
Application Procedure: Please upload all of the following documents or your application may not be considered for review.
- Cover Letter/Letter of Interest
- Resume/Curriculum Vitae
- Contact Information or Letters for three (3) Professional References
- Unofficial Transcripts (Official Transcripts requested upon hire)
This position is open until filled. Posting will remain open until a suitable pool of candidates is identified.
This position is subject to the successful completion of a criminal background check and may also be subject to an education verification. LC State is an EEO/VETS employer.
Salary : $50,000 - $55,000
