What are the responsibilities and job description for the ADMINISTRATIVE ASSISTANT I position at Lewis and Clark County?
Brief Description
Lewis and Clark County Department of Public Works and Planning is recruiting for an Administrative Assistant to join their team. Under the general supervision of the Development Services Supervisor, this position performs office clerical and administrative support tasks for the Department of Public Works and Planning.
Requirements
The knowledge, skills, and abilities are typically acquired through a combination of education and experience equivalent to a high school diploma and one (1) years’ experience as an administrative secretary or similar position. Associates degree in Office Technology or equivalent preferred.
Summary
Duties and Responsibilities
Essential Functions
Knowledge Skills & Abilities
Examples of Knowledge
Duties are generally performed in an office environment where hazards and discomforts are controlled and modifiable. This position requires the ability to stand, bend at the waist, kneel, reach over the head, talk, hear, and see. Must be able to move or lift documents and materials weighing up to 30 pounds.
Disclaimer: Equal Opportunity Employer.
Benefits
Lewis and Clark County offers a competitive benefits package!
Includes:
Other Benefits
Lewis and Clark County Department of Public Works and Planning is recruiting for an Administrative Assistant to join their team. Under the general supervision of the Development Services Supervisor, this position performs office clerical and administrative support tasks for the Department of Public Works and Planning.
Requirements
The knowledge, skills, and abilities are typically acquired through a combination of education and experience equivalent to a high school diploma and one (1) years’ experience as an administrative secretary or similar position. Associates degree in Office Technology or equivalent preferred.
Summary
Duties and Responsibilities
Essential Functions
- Performs office clerical and administrative support tasks;
- Performs general reception duties (greeting customers and answering phones);
- Maintains documents, records, data, project logs and filing systems to include electronic files;
- Process incoming and outgoing mail;
- Accepts, processes, and tracks intake applications for the Department of Public Works and Planning and the City of Helena;
- Prepares invoices, accepts payments and posts deposits;
- Prepares and compiles reports;
- May assist with drafting contracts and basic procurement duties;
- Enters Board of County Commissioners meeting agenda items;
- Assist department staff with legal ads to include submitting and tracking them;
- Reviews EPL emails, sorts them out for historic reviews and provides tracking reports;
- Schedules meetings;
- Drafts correspondence;
- Proofreads documents prepared by staff to ensure accuracy in spelling, grammar, punctuation, and formatting;
- Prepares and distributes notice documents in accordance with planner instructions and applicable statutory and regulatory requirements;
- Maintains accurate database records and performs research to support departmental needs;
- Creates and completes mailing lists and group mailings for projects;
- Responds to information requests and inquiries from citizens and government agencies;
- Assists with maintaining and updating department content on the County website;
- Tracks and renews subscriptions to planning and historic associations;
- Performs other duties as assigned.
Knowledge Skills & Abilities
Examples of Knowledge
- Lewis and Clark County policies and procedures;
- Relevant sections of Montana Code Annotated;
- The Department of Public Works and Planning policies and procedures;
- Quality customer service methods;
- Office methods, practices and procedures;
- Business English, composition, spelling and grammar;
- Website content creation;
- Multiline phone system operation.
- Time management, and flexibility in dynamic work setting;
- Use common office machines;
- Maintain courteous and professional demeanor in all office and phone communications;
- Operate computer systems and related software, including word processing and spreadsheet programs;
- Maintain and improve record management and filing systems according to prescribed standards;
- Prepare documents according to prescribed standards;
- Organize resources and establish priorities;
- Maintain attention to detail and accuracy in work;
- Follow verbal and written instructions;
- Communicate effectively verbally and in writing; establish working relationships with fellow employees, supervisors, and citizens.
Duties are generally performed in an office environment where hazards and discomforts are controlled and modifiable. This position requires the ability to stand, bend at the waist, kneel, reach over the head, talk, hear, and see. Must be able to move or lift documents and materials weighing up to 30 pounds.
Disclaimer: Equal Opportunity Employer.
Benefits
Lewis and Clark County offers a competitive benefits package!
Includes:
- Health Coverage – 2 Types of Health Plans which includes medical, dental, vision, and pharmacy coverage;
- Traditional Plan - cost for employee only is $50 per month and with the Wellness incentive, the cost may be reduced to $0 per month for full-time employees;
- High Deductible Health Plan – cost for employee is $0 per month and an additional $1200 per year to a Health Savings Account for full time employees;
- PureView Health Center – preferred clinic provider and no cost to the employee and his/her dependents;
- Retirement plans;
- Paid Vacation and Sick Leave and Holidays;
- Employees are provided with $25,000.00 of Life Insurance and $25, 000.00 of AD&D insurance as a new employee;
- Wellness Screening Incentive;
- Gym Membership Reimbursement;
- Voluntary Supplemental Life Insurance;
- Public Service Loan Forgiveness (PSLF) – Employment with the County may qualify you to receive student loan forgiveness under the PSLF. Look here to learn more and see if you may qualify!
- https://fed-pro.org/public-service/
Other Benefits
- Working in a fast-paced environment;
- Opportunity to serve on a variety of different committees;
- Professional development and training opportunities;
- Cost of living increases;
- Market adjustments;
- Step based wage increases;
- Paid parental leave.
Salary : $1,200
