Development Coordinator

Position Title: Development Department Coordinator

Reports to: Gifts Officer

Status: Full-Time, Exempt

Levine Music is a welcoming community where children and adults find lifelong inspiration and joy through learning, performing, listening to, and participating with others in music. Levine’s core values – excellence and opportunity – infuse everything we do. Our distinguished faculty offer a broad and well-rounded curriculum that provides a strong musical foundation for students of different ages, abilities, and interests. We strive to make Levine’s education available to everyone. Hundreds of students receive substantial scholarship assistance; many hundreds more receive free instruction through fully funded in-school programs.

Position Summary

Reporting to the Gifts Officer, the Development Coordinator provides essential administrative and logistical support to Levine Music’s Development team, with a focus on donor data management, board support, event coordination, budget tracking and reporting, and donor stewardship activities.

The responsibilities of this position include but are not limited to the following:

Database and Administrative Support

• Serve as the primary Raiser’s Edge (RE) administrator for the Development team, maintaining donor records, updating constituent information, and ensuring best practice data hygiene.
• Provide timely and accurate gift entry, coding, batching, reconciliation with Finance; process gifts with corresponding acknowledgment letters in coordination with the Development team.
• Generate queries, exports, lists, and reports related to individual and institutional giving, major gifts strategies, and fundraising campaigns and proposals.
• Track and report on Key Performance Indicators (KPIs) for the department: progress to goals, revenue, and moves management; report on individual campaign results and overall trends.
• Update department calendar with events, holidays, birthdays, etc.

Budget

• Track and manage expenses including monthly credit card reconciliation.
• Assist with preparing monthly revenue report and quarterly projections.
• Support the annual audit with required reports.

Board Liaison and Event Coordination

• Serve as the liaison for the Board of Trustees, managing trustee lists and demographics, the board handbook and board portal; manage full board meeting logistics and agendas.
• Serve as primary staff liaison for board committees, managing membership lists, meeting schedules, agendas, and logistics.
• Manage donor engagement events such as receptions, cultivation events, and open houses.
• Ensure timely stewardship follow-up with event attendees, sponsors, and donors.

Donor Engagement

• Provide appeal segmentation and constituent lists to coordinate mailings with the Individual Giving Manager.
• Manage Levine’s Gift-in-Kind program to acquire instruments and other musical supplies as needed
• Support Development event-related marketing, including invitations and design.
• Provide accurate enrollment data for proposals, funder reports, and other purposes.
• Support the VP of Development with scheduling and other projects as needed.

Qualifications

• Bachelor’s degree or equivalent experience in nonprofit management, fundraising, or related field.
• 1–3 years of experience in nonprofit development, fundraising, or administrative support, with a demonstrated ability to manage projects and deadlines.
• Proficiency with donor management systems such as Raiser’s Edge or similar CRMS; ability to learn new software quickly.
• Exceptional organizational skills and attention to detail to ensure accuracy in data entry, reporting, and donor communications.
• Ability to prioritize and manage multiple tasks in a fast-paced environment while meeting deadlines.
• Excellent written and verbal communication skills, with strong interpersonal abilities to build positive relationships with donors, staff, and volunteers.
• Flexibility to work occasional evenings and weekends for events and donor engagement activities.
• Commitment to Levine Music’s mission and values, with enthusiasm for supporting music education and the arts.

Salary: $55,000

Applicants for this position should submit a letter of application and resume to:

Maria Williams Senior Director of Human Resources

Levine Music

2801 Upton Street, NW

Washington, DC 20008

hrdeptdevapps@levinemusic.org

www.levinemusic.org

Levine Music is an Equal Opportunity Employer

Levine Music’s employment policy is committed to anti-discrimination of employees or applicants based on sex, gender identity or expression, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected veteran status, age, or any other characteristic protected by law concerning any employment practices. The posting will remain open until the position is filled.