Project Coordinator

About Us:

Level Workforce is an innovative consulting and workforce solutions agency dedicated to empowering businesses and business owners in the construction, real estate and finance industries. With over 25 years of combined industry experience, we are passionate about helping clients achieve their goals through strategic guidance, streamlined processes, and operational excellence.

Our team of seasoned professionals offers a range of consulting services, from business advisory to executive hands-on consulting, and staffing solutions to help develop tailored solutions that address our client's unique challenges and goals. We take a client-first approach and prioritize communication, collaboration, and transparency to ensure that our clients feel supported throughout their engagement with us.

Position Details:

Title: Project Coordinator

Engagement: Full-time, Monday-Friday, Direct Hire (In-Office)

Location: Cartersville, GA

Reports To: Project Management Team

Job Summary:

Level Workforce is soliciting candidates on behalf of Ely Concrete Construction, a growing commercial construction firm, for a Project Coordinator to support the Structural Project Management Team and the Place & Finish Division Director. This position will report to the Project Management Team.

This role will manage both the job-cost coding, billing and financial reporting for Place & Finish, but will also assist the Projects Managers in coordinating the day-to-day administrative and financial operations from pre-construction through project closeout. The Project Coordinator will manage job-cost coding, accounts payable, progress billing, change orders, project financial reporting, and month-end close activities and assist with vendor and subcontractor buy-out and contracting. Working closely with the Division Director and project managers, this person will monitor budget-to-actual performance and prepare clear financial reports for leadership.

This is a hands-on operations role that combines construction project coordination, financial administration, documentation management, and process execution. The ideal candidate is organized, analytical, proactive, process oriented, and comfortable managing multiple priorities in a fast-paced construction environment.

In return, you will have direct collaboration with division leadership, visibility into monthly executive reporting, a stable Monday–Friday schedule, and room to grow as the division scales.

Key Responsibilities:

Place & Finish Division

Project Financial Operations

• Coordinate job-cost tracking, subcontractor invoice coding, accounts payable processing, and payment approvals.
• Prepare, review, and track monthly progress billings, time-and-material invoices, and supporting documentation.
• Review subcontractor AIA pay applications for accuracy, completeness, and compliance with contract requirements.
• Track budgets, actual costs, change orders, and project financial performance; identify discrepancies and bring issues to the attention of project management.
• Assist with budget updates, forecasting, cost-to-complete analysis, and project closeout.
• Coordinate lien waivers, subcontractor compliance documentation, and financial records.
• Maintain accurate project cost information and support timely month-end reporting.

Operational Coordination

• Support the Division Director and project managers with day-to-day operational needs, follow-up items, and administrative processes.
• Track project commitments, outstanding documentation, approvals, and deadlines to help keep work moving forward.
• Maintain organized project files, contract records, and financial documentation.

Structural Division

Project Coordination & Administration

• Assist with gathering subcontractor and vendor bids, preparing purchase orders, and organizing procurement documentation.
• Help prepare and maintain project budgets, purchase orders, and related project records.
• Prepare, issue, and track Requests for Information (RFIs), submittals, and other project documentation.
• Maintain project logs and track outstanding items, approvals, deliverables, and deadlines.
• Coordinate communication and follow-up among project managers, subcontractors, vendors, and internal team members as needed.

Project Tracking & Closeout

• Monitor project milestones and update master schedules and progress trackers.
• Follow up on outstanding project tasks and help ensure deadlines and commitments are met.
• Track punch lists, warranties, and closeout documentation through final client acceptance.
• Maintain accurate, up-to-date project records and help ensure documentation is complete throughout the project lifecycle.
• Identify coordination issues, missing information, and potential delays, escalating concerns to project management.

Required Qualifications:

• 2–5 years of hands-on construction project coordinating and accounting.
• Experience with project cost tracking, contract administration, progress billing, and budget-to-actual analysis.
• Ability to review contract terms and change orders and understand their impact on billing, revenue, costs, and project profitability.
• Strong Excel skills and comfort working with financial data, variances, forecasts, and reporting.
• Experience with accounting or project management systems; familiarity with construction platforms such as Procore, Texture, GCPay, or comparable tools is valuable.
• Experience preparing or reviewing AIA pay applications, lien waivers, subcontractor documentation, and project closeout files.
• Experience working directly with project managers, operations teams, and construction or engineering leadership.
• Ability to manage multiple projects, deadlines, and competing priorities without losing accuracy or attention to detail.
• Clear communication skills and the ability to explain financial information to both project management and accounting.
• High school diploma or equivalent; relevant project accounting experience is highly valued.

Preferred Qualifications:

• Bachelor’s degree in construction management, accounting, or related field.
• Experience with Foundation Accounting or a comparable construction accounting platform.
• Experience preparing financial reports and presenting project performance information to leadership or executive teams.

What We Offer:

• Flexible, remote contract structure that works around your schedule.
• Opportunity to support growing construction and professional services businesses.
• Direct collaboration with experienced business leaders on practical operations and technology improvements.
• Opportunity to help build a client-facing AI, automation, and systems-integration capability.
• Potential to expand responsibilities, client work, hours, and compensation over time based on performance and business needs.

Strengths That Support Success In This Role:

• Operational ownership: Keeps projects organized, follows through on outstanding items, and ensures routine processes are completed accurately and on time.
• Attention to detail: Maintains reliable financial records, project documentation, and tracking systems.
• Proactive problem-solving: Identifies missing information, discrepancies, and potential delays before they become larger issues.
• Cross-functional collaboration: Works effectively with project managers, division leadership, subcontractors, vendors, and accounting personnel.
• Adaptability: Balances financial administration, project coordination, and changing operational priorities across two divisions.

The Level Workforce Mission:

To help businesses build, optimize, and lead their operations. We are committed to providing strategic guidance, streamlining processes, and improving operational efficiency to help our clients thrive in a rapidly changing business landscape. We are committed to helping our industry modernize by implementing automations, sharing our expertise, and facilitating cultural and organizational changes. We are changing how professional services are delivered in corporate America by offering unique flexibility, team collaboration, learning & development, earnings potential and, therefore; improving the quality of life for our growing workforce families!

Commitment To Inclusion:

Level Workforce is an equal opportunity partner. We celebrate diversity and are committed to creating an inclusive environment for all contractors, partners, and clients. We encourage applications from professionals of all backgrounds. If you require an accommodation during the application process, please let us know.