What are the responsibilities and job description for the Project Coordinator position at Level 3 Audiovisual?
About Us:
Level 3 Audio Visual is a full-service AV integration company that is on a mission to transform how organizations engage with AV technology. We deliver customized solutions and provide comprehensive support to ensure our clients’ AV systems elevate their communication and collaboration. As we continue to grow, we’re seeking passionate professionals who are ready to innovate and help drive the future of the AV industry.
About the Position:
The Project Coordinator (PC) plays a critical role in supporting successful project delivery by bringing structure, process discipline, and operational efficiency to project teams. This position partners closely with Project Managers to ensure documentation compliance, communication accuracy, and project organization throughout the project lifecycle. The ideal candidate is service-oriented, highly organized, eager to learn, and committed to continuous improvement. This individual will help drive projects forward, coordinate resources, maintain project documentation, and contribute directly to exceptional customer experiences.
What You Will Do:
- Coordinate project schedules, resources, and administrative activities to support successful project execution.
- Maintain project documentation, including schedules, project folders, work breakdown structures (WBS), and other project artifacts.
- Facilitate project meetings in partnership with Project Managers and ensure accurate communication between stakeholders.
- Guide projects through various phases under the direction of the Project Manager and independently manage assigned project tasks.
- Lead project closeout activities and ensure all required documentation is completed and organized.
- Coordinate travel arrangements and resource scheduling for project teams when required.
- Assist Project Managers with operational activities, problem-solving, and customer communications to ensure a positive client experience.
What We’re Looking For:
- High School Diploma or equivalent required.
- Bachelor's degree preferred.
- PMI certifications and/or project management training preferred.
- 1 years of industry experience.
- 1 years of project management or project coordination experience.
- Experience working with Quality Assurance plans or programs.
- Experience using Microsoft Teams and other collaboration tools.
- Experience coordinating activities across cross-functional teams and stakeholders.
What We Prefer:
- Exceptional attention to detail and documentation management skills.
- Strong organizational and time management abilities with the capacity to manage multiple projects simultaneously.
- Ability to develop and improve processes that create efficiencies for project teams and stakeholders.
- Strong communication and collaboration skills with the ability to influence team members and drive process compliance.
- A proactive mindset focused on continuous improvement and problem solving.
- Professionalism when interacting with customers, vendors, and internal teams.
- A positive, team-oriented approach with a passion for supporting successful project outcomes.
- Ability to travel up to 15%
Level 3 Audiovisual is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Level 3 Audiovisual participates in the E-Verify Program where and as required by law.
Please note that all legitimate communication from our team will only come from platform generated emails or from email addresses ending in @l3av.com. We will never request software downloads, financial information, or login credentials at any point in our interview or hiring process.