AP Clerk/Office Administrator

Position Title: Accounts Payable Clerk / Office Administrator
Location: Kernersville, NC
Company: LeoTerra Development
Employment Type: Full-Time

About LeoTerra

LeoTerra Development is a forward-thinking development and construction company dedicated to excellence, integrity, and growth. We specialize in delivering high-quality projects while fostering a professional, team-oriented culture.

Position Overview

The Accounts Payable Clerk / Office Administrator will support both the accounting team and overall office operations. This role manages invoice processing, vendor communications, and payment accuracy across multiple divisions — including Development, Siteworks, and Spire — while also ensuring smooth daily office functions. This position requires exceptional attention to detail, strong organizational skills, and proficiency in Sage 300 CRE and Sage Paperless Construction.

Responsibilities and Duties

Accounts Payable / Accounting:

• Process, code, and enter invoices for multiple divisions in Sage 300 CRE
• Route invoices for approval in Sage Paperless Construction based on pre-defined routing rules and project management assignments
• Follow up with project management and operations teams to ensure timely invoice approvals
• Reconcile vendor statements and resolve discrepancies as needed
• Monitor Siteworks/Development/Spire A/P email inboxes, respond to vendor inquiries, and escalate issues when appropriate
• Request, process, and file W9s and Certificates of Insurance (COIs) for new vendors
• Set up new vendors in Sage 300 CRE
• Process and enter credit card payments in Sage 300 CRE
• Generate and distribute regular A/P reports from Sage 300 CRE and Sage Paperless Construction

Office Administration / Office Manager Duties:

• Greeting and assisting guests and visitors in a professional and welcoming manner
• Answer and direct incoming phone calls to the appropriate staff members
• Order and maintain office supplies, including tracking inventory and placing orders as needed
• Manage incoming and outgoing mail, packages, and deliveries
• Support other administrative tasks and team requests to ensure smooth day-to-day office operations

Qualifications

• 2 years of experience in Accounts Payable, accounting, or a similar role
• Proficiency with Sage 300 CRE and Sage Paperless Construction strongly preferred
• Strong attention to detail and accuracy in data entry
• Excellent organizational and time management skills
• Effective communication and problem-solving abilities
• Professionalism, discretion, and reliability in handling confidential financial and office information
• Ability to manage multiple responsibilities and prioritize tasks effectively
• Comfortable greeting guests, answering phones, and directing calls in a professional manner

Job Benefits

• Competitive salary based on experience
• Health, vision, dental, and life insurance benefits
• Paid vacation and holidays
• Opportunities for career growth and professional development

Equal Opportunity Employer:
We are an equal opportunity employer and consider applicants for all positions without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other status protected by applicable law.