What are the responsibilities and job description for the Public Information Specialist position at Leon County Clerk of the Circuit Court & Comptroller?
Job Summary
The Public Information Specialist supports and assists the Public Information Officer with internal and external communication efforts to strengthen public understanding of the Clerk’s services. This includes, but is not limited to writing and editing materials for social media, the Clerk’s website, press releases, public announcements, and internal newsletters. This position also contributes to visual media content, special events, community outreach, and the day-to-day management of communications projects. This position reports to the General Counsel/Director of Human Resources and works under the direction of the Public Information Officer on all communications matters.
Minimum Qualifications
A portfolio showcasing 3-5 examples of your work, such as content creation, social media management, press releases, or other communication projects will be required.
Preferred Qualifications
Along with the satisfactory performance of this job’s essential functions, the employee in this position is expected to actively and consistently demonstrate the core values of the Clerk’s Office.
Service to All
Everyone is my customer. From our customers to my coworkers and colleagues, excellent service is my primary goal. I will provide courteous, patient and knowledgeable service to everyone.
Integrity
I will foster the highest level of ethical conduct and promote an atmosphere of transparency, accountability and confidentiality in my actions and behavior. I will comply with all the Clerk’s policies.
Respect
I will treat the office, everyone I come in contact with and myself with respect. From punctuality to dress code, I will be mindful of what my actions and my appearance communicate to others.
Communication
I will present ideas and information in a thoughtful and courteous manner and be open minded to the ideas and suggestions of others. I take responsibility to keep others fully informed of situations and information at all levels whether in writing or verbally.
Ownership
I accept responsibility for the quality, quantity and timeliness of my work. I will seek answers to issues I do not understand and I will own my behavior.
Teamwork
I hold myself and others accountable for the success of the team. I support a culture that finds solutions, rather than make excuses or place blame. I will be flexible and cooperative when faced with change.
Development
I will foster an environment of continuous improvement. I am encouraged to research, study and learn the vast workings of the Clerk’s office so I can be of the most service to our customers.
Essential Functions
It is understood that every incidental duty connected with operations listed in the job description is not always specifically described, and that employees, at the discretion of management, may be required to perform duties not within their job descriptions. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.
The essential mental and physical functions listed below are required in order for an employee to be able to perform the essential functions of this position.
Our comprehensive benefits package, which is governed by policy and subject to change, includes:
The Public Information Specialist supports and assists the Public Information Officer with internal and external communication efforts to strengthen public understanding of the Clerk’s services. This includes, but is not limited to writing and editing materials for social media, the Clerk’s website, press releases, public announcements, and internal newsletters. This position also contributes to visual media content, special events, community outreach, and the day-to-day management of communications projects. This position reports to the General Counsel/Director of Human Resources and works under the direction of the Public Information Officer on all communications matters.
Minimum Qualifications
- Bachelor’s degree in communications, journalism, public relations, or related field; or 4 years of related experience in a communications role
- Proficient in Microsoft Office and social media platforms (namely Facebook, Instagram, and LinkedIn)
- Familiarity with Associated Press (AP) style
- Excellent writing, editing, and proofreading skills
- Comfortable with public speaking and presentations
- Able to manage deadlines and handle multiple tasks with minimal supervision
A portfolio showcasing 3-5 examples of your work, such as content creation, social media management, press releases, or other communication projects will be required.
Preferred Qualifications
- Familiar with Canva, Adobe Creative Suite, and Constant Contact preferred
- Government or legal office experience a plus
Along with the satisfactory performance of this job’s essential functions, the employee in this position is expected to actively and consistently demonstrate the core values of the Clerk’s Office.
Service to All
Everyone is my customer. From our customers to my coworkers and colleagues, excellent service is my primary goal. I will provide courteous, patient and knowledgeable service to everyone.
Integrity
I will foster the highest level of ethical conduct and promote an atmosphere of transparency, accountability and confidentiality in my actions and behavior. I will comply with all the Clerk’s policies.
Respect
I will treat the office, everyone I come in contact with and myself with respect. From punctuality to dress code, I will be mindful of what my actions and my appearance communicate to others.
Communication
I will present ideas and information in a thoughtful and courteous manner and be open minded to the ideas and suggestions of others. I take responsibility to keep others fully informed of situations and information at all levels whether in writing or verbally.
Ownership
I accept responsibility for the quality, quantity and timeliness of my work. I will seek answers to issues I do not understand and I will own my behavior.
Teamwork
I hold myself and others accountable for the success of the team. I support a culture that finds solutions, rather than make excuses or place blame. I will be flexible and cooperative when faced with change.
Development
I will foster an environment of continuous improvement. I am encouraged to research, study and learn the vast workings of the Clerk’s office so I can be of the most service to our customers.
Essential Functions
It is understood that every incidental duty connected with operations listed in the job description is not always specifically described, and that employees, at the discretion of management, may be required to perform duties not within their job descriptions. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.
- Collaborates with the Public Information Officer on communications strategy and priorities
- Drafts, edits, and schedules social media posts, press materials, and web content
- Supports the creation of internal newsletters and digital messages
- Helps develop and update communication materials such as flyers, scripts, and infographics
- Assists with photographing/recording events, editing video content, and organizing digital media
- Participates in courthouse tours and public engagement events
- Tracks media mentions and maintains contact lists
- Ensures content aligns with branding and style standards
- Prepares speaking notes or slides for events and outreach
- Assists with web and intranet updates
- Performs other related duties as assigned
The essential mental and physical functions listed below are required in order for an employee to be able to perform the essential functions of this position.
- Thinking critically; defined as reading, understanding and taking appropriate action on detailed and complex information
- Ability to interact positively and cooperatively while possibly functioning under intense pressure
- Excellent understanding of the organization’s goals, objectives and operational business practices
- Keen attention to detail with the ability to multitask effectively
- Ability to conform to shifting priorities, demands and timelines
- Sitting for prolonged periods of time
- Repetitive actions/motion of one or both hands
- Hearing ordinary conversation and office sounds
- Verbal communication in person and on the phone
- Written communication by hand and on PC
- Bending/squatting/kneeling
- Ability to lift up to 25 lbs.
Our comprehensive benefits package, which is governed by policy and subject to change, includes:
- Retirement contribution into the Florida Retirement System (FRS)
- Medical Insurance -- optional employee and dependent coverage available for purchase
- Dental Insurance -- employee coverage at no cost; optional dependent coverage available for purchase
- Extensive Wellness programs
- Core life insurance equivalent to base pay
- Core long-term disability insurance
- Health care spending and dependent care spending accounts
- Membership to County Fitness Center & programs
- Employee Assistance Program
- Voluntary supplemental insurance through AFLAC
- 13 paid holidays per year
- 3 days Earned Personal Leave per year
- Vacation Leave -- 16.5 days per year, accrued at 5 hours per pay period
- Additional vacation days after five years of service to the Clerk
- Sick Leave -- 13 days per year, accrued at 4 hours per pay period
- A paid day off for employee's birthday after one year of service
- Optional participation in Florida Pre-Paid College Program
- Optional participation in Deferred Compensation Programs with Voya
- Direct payroll deposit at any banking institution
- Free parking provided
- Rewards and recognition programs
- Flex time
- Casual dress on Fridays
