Construction Office Manager / Bookkeeper

Experience: Manager
Salary: $110,000 - $140,000 per year

Job Details
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We are seeking a highly organized and detail-oriented professional with experience supporting construction operations, accounting functions, and office administration. This individual will serve as the operational backbone of the organization, helping maintain accurate financial records, supporting project-related accounting activities, coordinating compliance documentation, and ensuring day-to-day office functions run smoothly.

The ideal candidate has experience working within a construction, development, general contracting, or related environment and understands how project financials, vendor management, documentation, and administrative processes all work together.

Key Responsibilities

Financial & Accounting Administration

• Manage accounts payable, accounts receivable, invoicing, and collections activities.
• Maintain accurate accounting records and financial documentation.
• Perform bank, credit card, and vendor account reconciliations.
• Assist with payroll administration and employee-related financial records.
• Support month-end and year-end accounting processes.
• Maintain financial records across multiple projects and business entities.

Construction Accounting & Project Support

• Assist with project cost tracking and job costing activities.
• Support progress billing, invoicing, and project financial reporting.
• Track project expenses and maintain accurate project documentation.
• Coordinate financial records between project management and accounting systems.
• Support budget monitoring and project cost reporting.

Development & Transaction Administration

• Maintain documentation related to development projects and real estate transactions.
• Coordinate documentation associated with financing, lender requests, draw packages, and project funding.
• Organize project records, contracts, insurance documentation, and transaction files.
• Assist with closing documentation and project-related administrative requirements.

Office Operations & Compliance

• Manage office administration and workflow coordination.
• Maintain vendor, subcontractor, and compliance documentation.
• Track certificates of insurance, vendor records, contracts, and related paperwork.
• Coordinate onboarding paperwork and employee records.
• Support leadership with reporting, scheduling, and administrative needs.
• Help improve internal processes, documentation standards, and operational efficiency.

Qualifications

• 7 years of experience in construction accounting, bookkeeping, office management, or a related role.
• Strong understanding of construction industry workflows and documentation.
• Experience managing AP, AR, reconciliations, invoicing, and bookkeeping functions.
• Knowledge of job costing, project accounting, and construction financial processes.
• Experience supporting compliance, vendor management, and contract administration.
• Strong organizational skills with exceptional attention to detail.
• Ability to prioritize multiple responsibilities and work independently.
• Strong communication skills and professional presence.

Preferred Qualifications

• Construction or real estate development industry experience.
• Experience supporting multiple projects and business entities.
• Familiarity with construction loan administration, draw requests, and project funding documentation.
• Experience with QuickBooks, Buildertrend, ADP, Excel, and cloud-based document management systems.
• Background supporting growing construction or development organizations.

Compensation & Benefits

• Competitive base salary
• Comprehensive benefits package
• Paid time off
• Long-term growth opportunity
• Stable and collaborative work environment

A bit about us:
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We are a growing construction and real estate development company focused on delivering high-quality residential and commercial projects throughout the Greater Boston area. Our team combines hands-on construction expertise with an entrepreneurial approach to development, managing projects from acquisition and planning through construction and final delivery.

As we continue to grow, we are seeking an experienced Construction Office Manager / Senior Bookkeeper who can help drive operational excellence, maintain financial accuracy, and serve as a key administrative partner to company leadership.

Why join us?
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• Join a stable and growing organization with a strong project pipeline.
• Play a highly visible role with direct exposure to ownership and decision-makers.
• Take ownership of critical financial and operational processes.
• Work in a collaborative environment where your contributions have a direct impact on company success.
• Opportunity to help improve systems, processes, and reporting as the company continues to expand.
• Competitive compensation and comprehensive benefits package.
• Long-term career opportunity with significant responsibility and autonomy.

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