What are the responsibilities and job description for the Sr. Administrative Assistant position at Lensa?
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Overview
About TEKsystems and TEKsystems Global Services
We’re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We’re strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.
Job Summary
Provides comprehensive executive support to assigned Executive Directors and Vice Presidents, serving as their primary point of contact and trusted partner. Manages calendars, coordinates meetings and events, facilitates booking travel, completes expense reports, and handles confidential matters with discretion. Acts as a partner to executives and their direct reports, facilitating communication and building relationships across the organization. Relieves the executive of administrative type functions in order to increase the time an executive has available for executive level responsibilities. May handle a wide variety of situations and conflicts involving the clerical and administrative function of the organization. A wide degree of creativity and latitude is expected.
Responsibilities
Essential Functions:
Minimum Education/Abilities/Skills:
Job ID 2014-4991
TEKsystems is a equal opportunity employer and will consider all applications without regard to race, genetic information, sex, age, color, religion, national origin, veteran status, disability or any other characteristic protected by law.
If you have questions about this posting, please contact support@lensa.com
Overview
About TEKsystems and TEKsystems Global Services
We’re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We’re strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.
Job Summary
Provides comprehensive executive support to assigned Executive Directors and Vice Presidents, serving as their primary point of contact and trusted partner. Manages calendars, coordinates meetings and events, facilitates booking travel, completes expense reports, and handles confidential matters with discretion. Acts as a partner to executives and their direct reports, facilitating communication and building relationships across the organization. Relieves the executive of administrative type functions in order to increase the time an executive has available for executive level responsibilities. May handle a wide variety of situations and conflicts involving the clerical and administrative function of the organization. A wide degree of creativity and latitude is expected.
Responsibilities
Essential Functions:
- Servies as primary contact of administrative support to assigned ED’s and VP’s.
- Maintains and updates Outlook calendars and coordinates scheduling of meetings/calls.
- Reviews and routes incoming mail and documents. Prepare and process outgoing mail, specialized mail or messenger services as required.
- Provide high-level administrative support to the executives of varying levels, i.e. handling tasks of a highly confidential nature, travel and lodging, itineraries, expense reports, meeting minutes, calendars, presentation decks, etc.
- Plan and attend meetings of varying sizes including, but not limited to: Corporate, National and Regional Meetings. Tasks include but are not limited to communications, AV requirements, travel, lodging, agenda, assist with building content, check in, onsite coordination, preparation and distribution of all materials, menu selection, dinners, ground transportation, budgeting. When necessary, run presentation for the executive.
- Partner and assist the communications team when it pertains to an Executive correspondence
- Effectively communicate and work with all levels of management maintaining a high level of confidentiality. Develop and maintain strong internal and external partnerships.
- Assist with ad hoc administrative duties that are consistent with the role.
Minimum Education/Abilities/Skills:
- Bachelor’s degree in liberal arts, business or related area preferred; combination of high school diploma/GED and equivalent experience in lieu of a degree, at a minimum
- Demonstrates ability to multitask and switch between different responsibilities as the day’s needs change
- Demonstrates excellent time management and organizational skills to prioritize workload
- Demonstrates ability to build strong relationships with relevant stakeholders
- Demonstrates strong verbal and written communication skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, OneDrive, Outlook)
- Ability to work independently and as part of a team
- Proactive & detail-oriented
- Success Profile located here.
- Up to 10% travel may be necessary
Job ID 2014-4991
TEKsystems is a equal opportunity employer and will consider all applications without regard to race, genetic information, sex, age, color, religion, national origin, veteran status, disability or any other characteristic protected by law.
If you have questions about this posting, please contact support@lensa.com
