What are the responsibilities and job description for the Senior Administrative Assistant position at Lensa?
Lensa is a career site that helps job seekers find great jobs in the US. We are not a staffing firm or agency. Lensa does not hire directly for these jobs, but promotes jobs on LinkedIn on behalf of its direct clients, recruitment ad agencies, and marketing partners. Lensa partners with DirectEmployers to promote this job for HNTB. Clicking "Apply Now" or "Read more" on Lensa redirects you to the job board/employer site. Any information collected there is subject to their terms and privacy notice.
What We're Looking For
At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.
This opportunity entails leveraging your specialized skills and experience to provide administrative support to a fast-moving marketing department, including a focus on select HNTB officers and managers. Administrative functions may include maintaining calendars, scheduling meetings, making travel arrangements, handling correspondence, and performing other duties to support team leadership and the department as needed. Utilizes Outlook, Word, Excel, PowerPoint and various HNTB software applications to perform tasks.
What You'll Do
Click here for benefits information: HNTB Total Rewards
Click here to learn more about Equal Opportunity Employer/Disability/Veteran
#RW
Locations:
Kansas City, MO
Notice To Third-party Agencies
HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees.
Job Type: Regular
Full/Part Time: Full time
Job Category: Administration Group
ReqID: R-28162
If you have questions about this posting, please contact support@lensa.com
What We're Looking For
At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.
This opportunity entails leveraging your specialized skills and experience to provide administrative support to a fast-moving marketing department, including a focus on select HNTB officers and managers. Administrative functions may include maintaining calendars, scheduling meetings, making travel arrangements, handling correspondence, and performing other duties to support team leadership and the department as needed. Utilizes Outlook, Word, Excel, PowerPoint and various HNTB software applications to perform tasks.
What You'll Do
- Maintains multiple calendars and schedules appointments. Coordinates and schedules meetings and prepares meeting agendas. Coordinates and arranges the logistics and details of travel and accommodations, and prepares travel itineraries.
- Screens incoming calls, emails, letters and visitors. Answers routine questions and provides information on behalf of the manager. Sorts and distributes incoming mail and prepares outgoing mail. Routes or answers routine correspondence not requiring manager's attention.
- Communicates management's instructions or desires to various individuals and/or departments and initiates follow-up action. Furnishes and obtains information from other executives or outside representatives as requested.
- Prepares reports, gathering and summarizing a variety of data from multiple sources. Composes and produces a variety of correspondence, reports and presentations under general guidance using the appropriate software for word processing, graphics and spreadsheets.
- Organizes and maintains office files (electronic and hardcopy) and records in accordance with internal retention policy and procedures.
- Prepares and submits expense reports, ensuring timely processing, supporting documentation and accurate coding of expense items.
- May transcribe dictation, often covering subjects of a technical and/or confidential nature.
- Performs other duties as assigned.
- High School Diploma/GED or equivalent
- 4 years related administrative experience
- Ability to maintain confidentiality
- Planning, time management and organizational skills
- Ability to balance multiple tasks and changing priorities
- Attention to detail
- Demonstrated ability to compose, edit and proofread written documents (routine letters, business correspondence and reports of varying complexity)
- Strong background with Excel
Click here for benefits information: HNTB Total Rewards
Click here to learn more about Equal Opportunity Employer/Disability/Veteran
#RW
Locations:
Kansas City, MO
Notice To Third-party Agencies
HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees.
Job Type: Regular
Full/Part Time: Full time
Job Category: Administration Group
ReqID: R-28162
If you have questions about this posting, please contact support@lensa.com