Receptionist / Administrative Assistant

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Job Descriptions

Kratos Defense & Security Solutions, Inc., is a leading defense technology company focused on uncrewed systems, satellite communications, cyber security/warfare, microwave electronics, missile defense, training, and combat systems. Our customers include the U.S. federal government, foreign governments, commercial enterprises, and state and local government agencies. At Kratos, we prioritize affordability as a cornerstone of our technology. We leverage proven, cutting-edge methodologies and technology to minimize costs, streamline schedules, and mitigate risks, ensuring timely delivery of cost-effective solutions to market.

Technical Directions Inc. (TDI), a Business Unit within the Kratos Unmanned Systems Division, specializes in small, low-cost turbojet engine systems. TDI has assembled a team of subject matter experts in various disciplines capable of addressing all aspects related to small turbine engines. This strategy allows TDI to have the engineering depth typical of a much larger entity, while retaining the low-cost attributes and agile response found only in a small company. TDI’s experience encompasses all aspects of turbine engines, from clean-sheet design, through performance testing, vehicle integration, flight testing, and production manufacturing. The TDI team is growing rapidly as demand for small engines continues to increase.

General Job Summary

As an administrative assistant / receptionist has an essential role in supporting the Technical Directions team and ensuring smooth operations across various departments. That requires a detail-oriented individual who thrives in a collaborative environment and is eager to make a meaningful impact. Instrumental in maintaining a professional and welcoming front desk environment while supporting administrative operations.

Essential Job Functions

• Greet clients, visitors, and staff with a professional and courteous demeanor and managing check-ins with efficiency.
• Manage daily administrative tasks, including answering phones, scheduling, and organizing documents.
• Coordinate team meetings and events and prepare agendas.
• Assist in project management by tracking deadlines and facilitating communication as needed.
• Handle expense reporting, invoicing, and basic accounting tasks.
• Liaise with vendors and clients, providing excellent customer service.
• Coordinating conference room bookings and ensuring meeting spaces are prepared for use.
• Maintaining a clean and organized reception area, which reflects the company’s commitment to high standards.
• Assisting with administrative tasks such as filing, data entry, and preparing documents or reports for meetings.
• Monitoring and ordering office supplies in collaboration with the procurement team.
• Supporting the HR and Operations departments by onboarding new hires.
• Adhering to security protocols by managing visitor logs, issuing access badges, and monitoring building entry procedures.
• Handling mail and deliveries, including sorting, distributing, and scheduling courier pickups as needed.
• Complete various tasks as necessary.
  
  

Supervisory Responsibility

• None
  
  

Required Experience

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook.)
• Excellent organizational and time-management skills.
• Strong communication and interpersonal abilities.
• Ability to work independently and as part of a team.
• Ability to handle sensitive information with discretion and confidentiality.
• Ability to read, understand, and follow instructions.
• Ability to work in a fast-paced environment.
  
  

Education And Experience

• Certification or Associate’s / Bachelor’s degree preferred.
• 2 years of proven experience as an administrative assistant or similar role.
  
  

Work Environment / Physical Requirements

• Primarily office environment: desk, telephone/headset, keyboard/mouse use, and one-on-one interactions with department personnel.
• Routine sitting and using computer/telephone/copier equipment
• Some walking and reaching.
• Ability to produce accurate analysis and use good judgment in conducting responsibilities.
• May be required to lift up to 25 pounds in accordance with safety training guidelines.
  
  

THE ABOVE STATEMENTS ARE INTENDED TO DESCRIBE THE GENERAL NATURE AND LEVEL OF WORK BEING PERFORMED BY INDIVIDUALS ASSIGNED TO THIS CLASSIFICATION. THEY ARE NOT INTENDED TO BE CONSTRUED AS AN EXHAUSTIVE LIST OF ALL RESPONSIBILITIES, DUTIES AND SKILLS REQUIRED OF PERSONNEL SO CLASSIFIED.

A REVIEW OF THIS CLASSIFICATION HAS EXCLUDED THE MARGINAL FUNCTIONS OF THE CLASSIFICATION THAT ARE INCIDENTAL TO THE PERFORMANCE OF FUNDAMENTAL JOB JUTIES. ALL DUTIES AND RESPONSIBILITIES ARE ESSENTIAL JOB FUNCTIONS AND REQUIREMENTS AND ARE SUBJECT TO POSSIBLE MODIFICATION TO REASONABLY ACCOMMODATE INDIVIDUALS WITH DISABILITIES TO PERFORM THIS JOB PROFICIENTLY. THE REQUIREMENTS LISTED IN THIS DOCUMENT ARE THE MINIMUM LEVELS OF KNOWLEDGE, SKILLS OR ABILITIES

EEO/M/F/D/V

Keyword: Admin, Administrative, Receptionist, switchboard

Kratos Defense is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.

Disability Accessibility Accommodation

If you require an accommodation to navigate or apply to our careers site, please send your request to HRAccessibility@kratosdefense.com or call 858-964-2916. Any inquires not related to requesting an accommodation will be discarded.

Pay Transparency

The company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

Job Applicant Privacy Notice

For applicants in the EU and California residents, please review our privacy notice.

From: Kratos Defense

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