Real Estate Coordinator

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Healthpeak Properties is a fully integrated real estate investment trust (REIT) and an S&P 500 company. We specialize in owning, operating, and developing high-quality real estate focused on healthcare discovery and delivery. Our impressive portfolio spans the nation and includes nearly 50 million square feet of medical outpatient buildings, lab and life science facilities and Senior Assisted Living centers.

Position Responsibilities

Healthpeak Properties is seeking an experienced real estate professional to join its Bay Area portfolio team. Success in this role requires strong organizational skills, attention to detail, a proactive mindset, and a focus on operational excellence. This position plays a key role in supporting the day-to-day portfolio operations by managing administrative tasks, coordinating cross-functional workflows, supporting tenant communications, and assisting with reporting for asset and property management teams.

Responsibilities

The position will handle a broad range of functions in the leasing process and will have impact for the company’s ~6.2M square foot Lab/Science portfolio in the Bay Area. Job responsibilities include but are not limited to:

• Enter, manage, and track data entry into Yardi and other platforms; support data accuracy across dashboards, reports, and document management systems
• Collaborate with cross functional teams to draft primary notices and proposals using established Healthpeak legal forms and review with in-house legal counsel, property management and Leasing Directors, etc.
• Procure and update all materials related to lease and property agreements, as well as recently completed projects (floor plans, signage plans, site plans, close out packages, etc.)
• Track critical lease dates, rights (rights of first offer, expansion, termination, abatement), encumbrances, and post-execution obligations (e.g., security deposits and letters of credit)
• Coordinate tenant communications including tenant kick off meetings, move-in/out processes with property management teams
• Coordinate timely approval and processing of invoices and leasing commissions
• Facilitate access of tenant tours and property inspections with PM team and building engineers
• Maintain accurate stacking charts, floor plans, and CRM/tenant contact lists across the portfolio
• Document management and organization including tracking NDA’s, photography waivers and other relevant property and tenant level documents
• Participate in annual leasing budget input and strategic review sessions
• Additional administrative duties, as needed
  
  

Position Requirements

• Bachelor’s degree from an accredited college or university
• Minimum of 3-5 years of relevant real estate administrative experience (experience within the Lab/BioTech/Life Science industry a plus but not required)
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint, etc.)
• Strong drafting and document preparation skills
• Ability to multitask and prioritize responsibilities in a fast-paced, dynamic environment
• Excellent interpersonal skills
• Professional verbal and written communication skills
• Demonstrated ability to work both independently and as part of a team
• Highly detail-oriented and exceptional organizational skills
• Ability to prioritize and manage multiple projects and tasks with limited oversight and training
• Ability to travel (~10%) to Healthpeak real estate markets and industry conferences as needed
• Valid driver’s license and vehicle
• Competitive benefit package and pay rate commensurate with experience: $45.67- $52.88/hour
  
  

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