Proposal Coordinator

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At Griffith Company, we recognize that people are our most valuable resource. We nurture that resource by fostering a work environment that encourages communication, respect and recognition. In this environment, Griffith Company employees flourish, taking their careers to new levels. In addition to offering a 120 year history of quality, safety and excellence, Griffith Company has a dynamic, exciting and supportive culture where opportunity for growth abounds.

POSITION PURPOSE

W or k in g und e r th e dir e ction of th e P ropo sa l & Ma r ke tin g Ma n age r, the Proposal C oordi na tor pl ays a vital rol e in or g ani z i ng , form a tti ng , proofr e adi ng , and asse mbli ng propo s al cont e nt in ali g nm e nt with cli e nt r e quir e m e nt s and com pany s t andar ds. The Proposal Coordinator supports the development and production of qualifications, proposals, and marketing materials for public and private civil infrastructure projects.

Essential Functions

• Ass i s t with th e coordin a tion of RFP / RFQ r es pon ses , from initi a l r ev i e w throu g h fin a l s ubmis s ion.
• P r epare compli an c e m a tric es and tr a c k de li ve rabl es to ens ur e all propo s al r e quir e ments a r e met.
• S upport k ic k off m ee ti ngs , int e rnal wor k sess io ns , and r ev i e w c y cl es b y pr epar i ng agendas , not es , and s c he dul es .
• Compile, format, and edit written content from various contributors into cohesive,
• client-ready documents.
• Ensure consistent use of templates, headers, footers, logos, fonts, and styles in line with guidelines.
• Organize and maintain version control of proposal files and ensure accurate final deliverables.
• M aintain and updat e r es um es , proj e ct des criptions, or g c har t s , and s t andar d form s in t he com pany ’ s cont e nt libr ary .
• Ass i s t with t he pr epara tion of v i s ual aids includi ng co ve r pages , info g r a phic s , and or g ani za tional c har t s .
• P roofr ea d a nd e dit documents for g r a mmar, cl a rity, a nd compli a nc e .
• Assist with final production of digital and printed proposals including quality checks and packaging.
• Coordinate delivery logistics, including uploads to client portals or hand-delivery as
• needed.
• Ensure timely and compliant submittals across multiple simultaneous pursuits.
• S upport cr ea tion of coll a ter a l s uch as c a p a bility s tatements, a w a rd s ubmittal s , pr ese nt a tio ns , comp a n y n e w s l e tter, a nd oth e r mar ke tin g m a teri a l s .
• Ass i s t with int e rnal ad mini s trati ve t asks s uch as trac k in g opportuniti es , maintaini ng da t abases , and s upporti ng bu s i ness deve lopm e nt e ffort s .
• Performs other related duties as required and assigned.
  
  

Specific Job Knowledge, Skill and Ability

The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job.

• Exhibit professional and effective verbal and written communication skills.
• Proficient Excel, Word, Outlook PowerPoint, and Adobe Acrobat; familiarity with Adobe InDesign is preferred.
• S tron g writin g and e ditin g sk ill s , with th e a bilit y to r ev i e w a nd compil e t e chnic a l cont e nt into cl ear , com pe lli ng nar r a ti ves .
• H i g hl y d e tail - ori e nted and thorou g h, with a s tron g se n se of a ccountability a nd r es po ns ibilit y .
• Accurately succeed under pressure a nd maintain a high l eve l of qu a lity when f a cin g multiple d ea dlin es .
• Fa mili a rity with S h a r eP oint is a plu s .
  
  

Competencies

• Ethical Conduct
• Personal Accountability
• Effective communication
• Team player
• Adaptability
• Critical thinking
• Time management/multitasking
• Detail oriented
• Punctuality
  
  

Education/Experience

• Ass oci a te or bachelor’s degree in Communications , Ma r ke tin g , C on s truction Ma n age ment, E n g li s h, or a r e l a ted fi e ld.
• 2 yea r s of propo s al or m arke tin g coordination expe ri e nc e in t he construction, eng in eer in g , or a rchitectur e indu s tr y pref er r ed .
  
  

Physical Requirements

• Most time spent in an indoor office environment
• Sitting at a desk for prolonged periods of time
• Listening and speaking to others
• Occasional lifting of files and boxes up to 20 lbs
• Pushing/pulling of file cabinets
• Extended visual use of a computer screen
• Frequent typing
• Occasional travel
  
  

Company Benefits Package

In addition to offering a comprehensive benefits package for all employees — including a superior health benefits package — Griffith Company also offers generous performance-based compensation. As part of an Employee Stock Ownership Plan (ESOP) Corporation, Griffith Company employees have the opportunity to directly and financially benefit from the Company's success. Other benefits include vacation time, sick days, paid holidays, and a 401K program. (Benefits are subject to eligibility requirements)

Hourly rate: $26 - 40 Hourly

Relocation assistance will be provided to candidates outside of the local area on a case-by-case basis.

Visit us at: www.griffithcompany.net

Griffith Company is an equal opportunity employer and an employee-owned company.

Important Notice to Staffing Agencies/Recruiting Firms (please read completely)

Griffith Company will not accept unsolicited resumes from any sources other than directly from a candidate, Griffith Company employee or any of our industry and academic partners.Any unsolicited resumes sent to any of the following will be considered Griffith Company property: Griffith Company mailing address, fax machine or email address; Griffith Company employees; or to Griffith Company's applicant/candidate database.Griffith Company will NOT pay a recruiting/placement fee for any candidate hire resulting from the receipt of an unsolicited resume.

We will only accept resumes from staffing agencies/recruiting firms who meet the following criteria:

• Have a valid fully-executed written contract with Griffith Company for service (signed only by our CEO, President, Executive Vice President or Human Resources Director). No other Griffith Company employee is authorized to bind Griffith Company to any agreement regarding the placement of candidates by Agencies.
• Responding to a written request from a member of our Human Resources team to work on filling a specific job opening - we will not accept any unrelated resumes.
  
  

In the cases of staffing agencies/recruiting firms that meet the above criteria: we will not consider a presentation of a candidate to us as accepted unless a member of our Human Resources team expresses in writing to your firm/agency an interest in engaging with a candidate that is being presented. The act of a firm/agency simply sharing a candidate resume or profile with a hiring manager or any other Griffith Company employee by email, text or any other communication method will not suffice as Griffith Company's acceptance of a candidate.

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