What are the responsibilities and job description for the Project Controls Manager position at Lensa?
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Description
Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.
Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?
Entity: Corporate Services
Department: Special Projects
Hours: M-F, Hybrid
Location: 3930 Chestnut Street, Philadelphia, PA
Summary
Project Controls Manager represents UPHS leadership by serving as subject matter expert in all project finances and administrative controls. Working under limited supervision, Project Controls Manager serves a leadership role for financial matters and provides guidance to other professionals in the organization.
Key Areas Of Responsibility Include
Integral member of project’s Administrative Team
Establish, implement and maintain the financial plans and policies of projects, including:
Live Your Life's Work
We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.
REQNUMBER: 253223
If you have questions about this posting, please contact support@lensa.com
Description
Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.
Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?
Entity: Corporate Services
Department: Special Projects
Hours: M-F, Hybrid
Location: 3930 Chestnut Street, Philadelphia, PA
Summary
Project Controls Manager represents UPHS leadership by serving as subject matter expert in all project finances and administrative controls. Working under limited supervision, Project Controls Manager serves a leadership role for financial matters and provides guidance to other professionals in the organization.
Key Areas Of Responsibility Include
- Establish, implement and maintain the financial plans and policies of projects
- Work with Department leadership to ensure compliance with project policies and processes. Assist Department Leadership with establishing policies and processes and assist with continuous improvement initiatives.
- Financial functions
- Administrative controls
- Fiscal contract compliance
- Reporting and planning of financial affairs
Integral member of project’s Administrative Team
- Participates in Project Management Information Systems (PMIS) planning meetings
- Coordinates Data gathering from UPHS Facilities and Departments
- In conjunction with Project Team and Penn Risk Management, develop implementation processes to facilitate use of Owner Controlled Insurance Program (OCIP)
Establish, implement and maintain the financial plans and policies of projects, including:
- Fiscal controls
- Preparation and interpretation of financial reports
- Coordinate the communication of key financial information to ensure timely and accurate cash flow reporting and projections to meet the needs of UPHS
- Oversee project related accounting systems and functions, including cash flow management, asset management, preparation of budget status and other financial reports
- Responsible for the preparation, monitoring, and enforcement of the project’s total budget, including analyzing or identification of potential cost reduction, program improvement, or policy change and reconciliation to external systems
- Project cost tracking and budget management
- Accounting impacts
- Project insurance program implementation
- Project administrative programmatic support
- Design and coordinate accounting and statistical data and reports
- Assist in long-range planning and management of the project’s financial affairs
- Develop effective strategies to expedite project transactions and timely reporting, forecasting and reconciliation between project control(s) and accounting systems
- Responsible for ensuring proper payment guidelines and tools are in place for payment of all IPD 3rd party providers including: subcontractors, vendors, consultants, and equipment suppliers
- Safeguarding of the project’s assets in accordance with UPHS policy and the project contract(s)
- Review all financial information to assure fiscal contract compliance
- Review all insurance information to assure contract compliance
- Produce reports and tracking information as required by UPHS/PENN for approvals, compliance verification, etc.
- Review costs related to all reimbursement requests including overhead, labor rates, and the project invoicing process
- Assist with any outside audit processes or requests
- In conjunction with Project Team and Penn Medicine, participate in Economic Inclusion efforts including consultants, subcontractors, workforce and local procurement
- Assist Department leadership with tracking and implementing regular project audits for financial and policy compliance
- Hold weekly office hours to assist the project managers as needed with questions regarding financial and policy compliance
- Performs duties in accordance with Penn Medicine and entity values, policies, and procedures
- Other duties as assigned to support the unit, department, entity, and health system organization
- Bachelor's degree. (Required)
- 7 years of accounting, finance or business administration, engineering or construction/project management. (Required)
- Experience in the design and construction industry with respect to project financial and administrative control. (Preferred)
Live Your Life's Work
We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.
REQNUMBER: 253223
If you have questions about this posting, please contact support@lensa.com