Legal Assistant 1 (NY HELPS) - VID

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NY HELP Yes

Agency Alcoholic Beverage Control

Title Legal Assistant 1 (NY HELPS) - VID 202878

Occupational Category Legal

Salary Grade NS

Bargaining Unit ASU - Administrative Services Unit (CSEA)

Salary Range From $47695 to $68630 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 5%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County New York

Street Address 163 W. 125th Street, 8th Floor

City New York

State NY

Zip Code 10027

Duties Description The incumbent to this position would be responsible for, but not limited to the following:

• Schedules witnesses and collects information relevant to the case.
• Reviews case-related materials for lines of questioning.
• Assembles exhibits and briefs.
• May assist at trials or hearings by managing the exhibits and suggesting relevant questions for the attorney to raise.
• Prepares and files with the courts all associated court papers as directed or authorized by the attorney.
• May perform service of process or arrange for service of process through an outside vendor.
• Calculates monies owed to the State, determines responsible parties, and locates and notifies them of the amount.
• Reviews administrative procedures and makes initial determinations regarding information releasable under the Freedom of Information Act.
• Negotiates and proposes preliminary settlements of fines as directed or authorized by the attorney.
• Completes routine investigative work for attorney review.
• Gathers complete information from a variety of sources.
• Provides a preliminary analysis of information to attorneys.
• Reviews draft legislative proposals for compliance with bill drafting requirements.
• Manages the flow of case-related materials.
• Uses Shepard's Citations or other reference sources to check the cases cited to ensure that the case law is still relevant.
• May maintain or oversee tracking systems, calendars, and reporting systems.
• May open and close files or cases or oversee the process of opening or closing files and cases.
• Performs activities related to docketing, the placement of court-related activities on the court calendar, and on the attorney's calendar.
• May draft legal responses to the courts or other interested parties as directed or authorized by the attorney.
• May prepare portions of briefs, affidavits, affirmations, and other motion-related papers.
• Answers routine questions from the public.
• Prepares findings of decisions and findings of fact.
• Prepares opinions on routine matters.
• Prepares reports.
• May perform other duties as assigned.
  
  

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS)* and applicants must meet the following minimum qualifications to be considered for this position:This title includes a traineeship opportunity, and applicants will be appointed to the appropriate level** based on their experience and education. Required experience: Two years of full-time experience as a Paralegal/Legal Assistant (see “definition” below) Definition: a Paralegal/Legal Assistant is someone who applies knowledge of the law and legal procedures in rendering direct assistance to lawyers, clients, and courts; prepares and interprets legal documents and forms; researches, compiles, and uses information from legal materials to provide both written and verbal comments on their findings; and analyzes and handles routine procedural problems independently with minimal attorney oversight.Examples of non-qualifying experience: receptionist, records clerk, bookkeeper, office manager.*Substitutions: An associate degree (or higher) in paralegal/legal assistant/legal studies program or a certificate in a paralegal/legal assistant/legal studies program where the degree was granted from a regionally accredited college or university, or one approved by the American Bar Association (ABA) ORAn associate degree in any field where the degree was granted from a regionally accredited college or university, or one approved by the American Bar Association (ABA) AND one year of experience as a Paralegal/Legal Assistant (see definition in MQs) OR Graduation from an accredited (ABA approved) law school with a degree required for NYS Bar will be accepted as meeting the educational and experience requirements for this title. **Legal Assistant 1 level requirements:

• Legal Assistant Trainee 1 (equated to SG-11): High school or high school equivalency diploma AND one year of clerical, administrative, or paraprofessional experience OR an associate degree (or higher) in any field, where the degree was granted from a regionally accredited college or university, or one approved by the American Bar Association (ABA). Legal Assistant Trainee 2 (equated to SG-13): High school or high school equivalency diploma AND two years of clerical, administrative, or paraprofessional experience AND six courses in the areas of Into to Law and Legal Research Writing OR An associate degree (or higher) in any field, where the degree was granted from a regionally accredited college or university, or one approved by the American Bar Association (ABA).
• Legal Assistant 1, SG-14: Two years of required experience.Applicants may also be appointed to this position if currently reachable on the appropriate eligible list for this title OR are a current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 09 or above and eligible for transfer under Section 70.1 of the Civil Service Law.. NOTE: IN ORDER TO AWARD THE PROPER CREDIT FOR WORK EXPERIENCE, RESUMES MUST INCLUDE MONTH AND YEAR FOR START AND END DATES. IF ANY OF THIS EXPERIENCE IS LESS THAN FULL TIME YOU MUST INDICATE THE AVERAGE NUMBER OF HOURS WORKED PER WEEK.
  
  

Additional Comments

• Travel may be required (approximately 5%), including during evenings and weekends, depending on mission and assignment.
• Possession and maintenance of a valid Driver’s License issued by the NYS Department of Motor Vehicles is required, or otherwise demonstrate the capacity to meet the transportation needs of the job. NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.*There is no examination required for appointment to a NY HELPS position. Candidates hired via NY HELPS will be appointed on a permanent non-competitive basis and will begin a probationary period.At a future date (within one year of permanent appointment), it is expected that NY HELPS employees will have their non-competitive employment status converted to competitive status, without having to take an exam. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.The Division of Alcoholic Beverage Control is an Equal Opportunity Affirmative Action Employer. Candidates with diverse backgrounds and experience are encouraged to apply. New York State Human Rights Law prohibits discrimination based on age, race, creed, color, national origin, sexual orientation, military status, familial status, citizen or immigration status, sex, disability, marital status, gender identity or expression, prior arrests, prior conviction records, predisposing genetic characteristics or domestic violence victim status. The Division of Alcoholic Beverage Control is committed to a workplace free from discrimination based on the referenced characteristics and other federal and state protected characteristics.Downstate: Location Pay of $4,000.
  
  

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources/LD

Telephone 518-473-5282

Fax 518-486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

Notes on Applying Please submit a resume and cover letter to HRresumes@ogs.ny.gov detailing how you meet the minimum qualifications along with the month/year and, if less than full time, the average hours worked per week for each position listed. Indicate the Position Title & Vacancy ID number of each position you are applying to.

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