Executive Assistant III

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All the benefits and perks you need for you and your family:

Benefits from Day One

Paid Days Off from Day One

Student Loan Repayment Program

Career Development

Whole Person Wellbeing Resources

Mental Health Resources and Support

Pet Insurance*

Debt-free Education* (Certifications and Degrees without out-of-pocket tuition expense)

Our Promise To You

Joining AdventHealth is about being part of something bigger. Its about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

Schedule: Full Time

Shift : Days

Location: 601 EAST ROLLINS STREET, Orlando, 32803

The community you'll be caring for: AdventHealth Orlando

• Located on a lush tropical campus, our flagship hospital, 1,368-bed AdventHealth Orlando
• Serves as the major tertiary facility for much of the Southeast, the Caribbean and South America
• AdventHealth Orlando houses one of the largest Emergency Departments and largest cardiac catheterization labs in the country
• We are already one of the busiest hospitals in the nation, providing service excellence to more than 32,000 inpatients and 125,000 outpatients each year
  
  

The Role You'll Contribute

Responsible for supporting leadership as a direct executive assistant. This role performs tasks such as calendaring, travel arrangements, correspondence, and other administrative functions. This position professionally represents leadership, exhibits excellent customer services, and maintains positive relationships.

The Value You'll Bring To The Team

• Manages calendar, schedules meetings and appointments, and coordinates travel arrangements.
• Answers and screens incoming calls, takes messages, routes calls appropriately, retrieves voice messages, and greets and assists visitors.
• Provides administrative and secretarial support including opening and disbursing mail, composing and editing correspondence, preparing expense reports, and maintaining files and records.
• Supports leadership administratively with special requests including research, projects, and other miscellaneous duties.
• Manages office supplies and equipment, ensuring availability and proper functioning.
• Schedules and organizes meetings and events, orders provisions and prepares agendas, and takes, transcribes, and distributes meeting minutes as appropriate.
• Prepares and updates presentations, spreadsheets, and other documents, ensuring accuracy and completeness.
• Assists with budget tracking, contracts, and other financial responsibilities, as needed.
• Serves as a committee member and/or lead/supervisor for various work teams including other administrative staff.
• Other duties as assigned.
  
  

Qualifications

The expertise and experiences you'll need to succeed :

• 5 Work Experience Required
• Associate Preferred
• Communicate and interact effectively and professionally with diverse populations, individually or as a team member, both in verbal and written communications
• Excellent computer skills in word processing, spreadsheets, and databases, using programs such as Microsoft Outlook, Word, PowerPoint, Excel, Access, etc.
• Maintain confidentiality, use discretion, and adhere to all corporate, legal, and regulatory guidelines, i.e. HIPAA
• Self-motivated, with flexibility to multitask and prioritize in a stressful, fast-paced environment
• Resolve issues with minimal direction or guidance, as well as work independently and as a team member
• Professional attitude and conduct
• Effectively utilize office equipment including fax, copier, printer, scanner, etc.
• Meet ever-changing and multiple deadlines, managing day-to-day workflow
• Detail-oriented, with strong proofreading and editing skills
• Basic accounting, legal and/or contract administration knowledge
• AH/AHS Sunport system
• National Notary Association Notary Public (NNANP) Preferred
  
  

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances. The salary range reflects the anticipated base pay range for this position. Individual compensation is determined based on skills, experience and other relevant factors within this pay range. The minimums and maximums for each position may vary based on geographical location.

Category: Administrative

Organization: AdventHealth Orlando

Schedule: Full-time

Shift: 1 - Day

Req ID: 25041292

We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability/handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.

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