Executive Assistant II - Surgery Trauma Administration (Full Time, 40, Day)

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Responsibilities

Effective Date: 09/25

I. Job Summary

• Responsible for providing administrative and clerical support to the executive officer; duties are generally more complex in nature and involve access to confidential information.
• Represents division and interacts with high level stakeholders; other associated duties may include but not limited to secretarial activities such as drafting correspondence and memos, scheduling appointments, taking minutes and making travel arrangements, etc.
  
  

Ii. Typical Physical Demands

• ESSENTIAL FUNCTIONS:
• Finger dexterity. Seeing. Hearing. Speaking.
• MANUAL MATERIAL HANDLING:
• Infrequent: N/A
• Occasional: Lift waist to shoulder between 0-5 lbs. Carry between 0-5 lbs.
• Frequent: N/A
• Constant: N/A
• NON-MANUAL MATERIAL HANDLING:
• Infrequent: N/A
• Occasional: Stand. Stoop/Bend. Climb: Stairs/Ladder. Reach: shoulder level. Reach: above head. Gripping.
• Frequent: Sit. Walk.
• Constant: N/A
  
  

Iii. Typical Working Conditions

• Not substantially subjected to adverse environmental conditions.
  
  

Iv. Minimum Qualifications

• EDUCATION:
• Associate's degree or business school graduate; or two (2) years of administrative experience may be substituted for the degree.
• CERTIFICATION AND LICENSURE:
• No certification and/or licensure requirement.
• EXPERIENCE:
• In addition to educational requirement, five (5) years experience as a secretary at an administrative/executive level in a corporate environment.
• Prior experience in a hospital or health care setting and working knowledge of medical terminology highly desirable.
• Prior experience working with physicians, trustees, community organizations and with individuals at a high organizational level in a courteous, helpful and professional manner.
• Supervisory experience preferred.
• Experience to demonstrate the following:
• Proficiency to use Outlook, MS Word, Excel, and PowerPoint.
• Effectively communicates both orally and in writing.
• Collaborative spirit, results driven with the ability to manage multiple priorities and projects with a high degree of accuracy and timeliness.
• Ability to work under high levels of confidentiality, tact and diplomacy.
  
  

Equal Opportunity Employer/Disability/Vet

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