Events Manager

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A rare opportunity to join theCity Winery team as we reimagine the future of live music and hospitality. City Winery to deliver the highest end combined culinary and cultural experience to our customers who are passionate in sharing wine, music, and culinary arts. We are a unique facility, combining a fully functioning winery with intimate concerts, food & wine classes, private events in a variety of configurations, and fine dining. We have created a compelling mix for our sophisticated clientele of foodies, and active cultural patrons—bringing the wine country experience to the middle of a large city.

Position Summary

The Event Sales Manager is responsible for soliciting private event business, event planning, and providing overall end to end support to City Winery clients in pursuit of delivering exceptional special event experiences. This role is responsible for developing, organizing, and managing events from point of contract through hands-on execution of the event. This individual must have the ability to successfully materialize the vision of the client, exceeding expectations at every opportunity and maintain long-term client relationships throughout and after planning.

Why us?

• Competitive pay
• We are a rapidly expanding national entertainment and hospitality company, offering tremendous opportunities for driven and ambitious individuals.
• Medical, Dental, Vision Insurance
• nDORFins program designed to promote a healthy and active lifestyle!
• 401K (and yes we match!)
• Flexible Savings Accounts,HSA and Dependent Care, Basic Life and AD&D Insurance
• Amazing discounts, 50% OFF all dining/retail wine
• Free Family Meal
• Tickets to available shows
  
  

And more!

Overview Of Responsibilities

• Creatively sell all event spaces in alignment with budgets
• Curate, coordinate, and manage designated events from point of contract to hands-on execution
• Develop and maintain long-lasting client relationships and positive brand impressions
• Maintain correspondence and handle all details of events with client throughout event preparation and execution to ensure clients’ needs are met and/or exceeded
• Utilize appropriate documents from the Event Director and client to create and maintain physical file for each event
• Create organized and detailed Banquet Event Orders (BEOs) to be passed along to other departments (i.e. Front of House, Kitchen, etc.) to ensure smooth execution on the day of event
• Work directly with Executive Chef, Winery Department, GM and FOH Managers to secure event needs for execution
• Schedule and conduct site tours with prospective clients, and confirmed clients to arrange and confirm details pertaining to every element of the event
• Find opportunities to “Up Sell” (Custom Label Wine, beverage upgrades, menu upgrades, etc.)
• Create addendums for any additions to the original contract
• Participate in weekly event production meetings to communicate the BEOs to team
• Collect all payments (including deposit, balance and addendum) and correspond with the Accounting Department when necessary to facilitate and ensure receipt of payments
• Oversee event set-up and introduce client/on-site contact to Front of House Manager(s) facilitating event
• Be available for questions during event set-up and check in on event periodically
• Establish and maintain department filing system to ensure efficiency and organization (upcoming events, events in progress, completed events, beverage logs, etc.; archive files as appropriate)
• Maintain existing department resources (menus & descriptions, wine & beer lists, wine tasting notes, vendor resources/catalogs, etc.)
• Maintain a well articulated and properly detailed working BEO in TripleSeat and communicate with other departments throughout the planning process
• Create and analyze monthly and weekly Event Department Revenue vs. Cost Report
• Other duties, projects, tasks as per business need
  
  

Minimum Qualifications

• 5 years’ experience in event sales/management or equivalent relevant experience
• Proven background in strategizing and executing on-premises events
• Strong customer service orientation skills
• Proven revenue and budget management skills
• Exceptional attention to detail, organizational skills, and results oriented
• Knowledge of practices and procedures of on-premises events
• Ability to negotiate, influence and sell prospective clients
• Proficiency in Microsoft Office; Word, Excel, PowerPoint, Outlook
• Professional and effective interpersonal, leadership, and communication skills, both written and oral
• Appreciation and general understanding of the music, food, and wine business
• Ability to work flexible schedule including nights, weekends, holidays if needed due to events
• Bachelor’s degree preferred
  
  

About Us

Wine, food, and live entertainment collide at City Winery to create a dynamic and incredibly unique workplace. Since 2008, City Winery has been turning heads across the nation with amazing live performances, delectable cuisine, and award winning, locally produced wines. But there's more to us than that we're a haven for community and creativity, a place where the philosophy of hospitality is more than just a buzzword, but a way of life. City Winery, founded by music industry veteran & visionary Michael Dorf, has established itself as a one-of-a-kind brand providing unforgettable experiences for guests. From world class music venues to sustainably produced wines with ratings of 90 points, City Winery offers a range of topnotch events & experiences.

We are an equalopportunity employer and value diversity at City Winery. We do not discriminateon the basis of race, religion, color, national origin, gender, sexualorientation, age, marital status, veteran status, or disability status.Additionally, City Winery participates in the E-Verify Program in certainlocations, as required by law.

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