What are the responsibilities and job description for the Community Events Coordinator position at Lensa?
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Community Events Coordinator
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Community Events Coordinator
Salary
$67,891.00 - $78,755.70 Annually
Location
Boca Raton, FL
Job Type
Full-Time
Job Number
04455
Department
Recreation Services
Division
Cultural Arts 61/24528
Opening Date
11/05/2025
Closing Date
11/10/2025 11:59 PM Eastern
FLSA
Exempt
Bargaining Unit
X
General Definition Of Work
Performs complex professional work developing, leading, organizing, scheduling, coordinating, and managing a variety of community events, special events, programs, and activities. Exercises independent decision-making at events. Performs other related work as required. Work is performed under general supervision.
Essential Functions
TYPICAL FUNCTIONS:
KNOWLEDGE, SKILLS, AND ABILITIES:
Thorough knowledge of the principles and practices of recreation programming; comprehensive knowledge of methods of working with a variety of groups; thorough knowledge of a variety of public recreation activities; knowledge of desktop publishing; ability to establish and maintain effective working relationships with City and other government agency officials, associates, non-profit groups, community organizations, businesses and residents; ability to make decisions concerning community activities; skill In the direction of a variety of community events.
Minimum And Preferred Qualifications
EDUCATION AND EXPERIENCE:
Any combination of education and experience equivalent to graduation from an accredited college or university with major course work in recreation administration, marketing program planning, or related field, and considerable experience with planning, organizing, and marketing recreation programs.
Certifications / Professional Licenses
CPRP, CPRE, CSEP preferred
Special Requirements
The background check process for this position may include:
Benefits Summary
Full-Time Non-Bargaining Employees
ANNUAL LEAVE: Shall accrue prior to an employee attaining permanent status in the classified service, and may be used after six (6) months of employment at the sole discretion of the Department Head, but it shall not be paid out upon resignation or termination unless the employee has attained permanent status (one full year). The maximum accrual is 360 hours.
Year of ServiceAccrual
0 to 5 full years8 hours per month
5 to 10 full years10 hours per month
10 to 15 full years12 hours per month
15 full years and over14 hours per month
CASH OUT OF ANNUAL LEAVE: Employees who have attained permanent status shall be permitted to cash out up to forty (40) hours of accrued and unused Annual Leave, either in a single lump sum payment or two or more partial payments, each fiscal year.
SICK LEAVE: 8 hours per month. Any hours in excess of 960 will be paid off annually at 50%. Upon retirement, employees with a minimum of 5 years continuous service will receive 50% of sick leave balance. Termination for reasons other than retirement shall be entitled to payment for accrued, but unused sick leave, as follows:
Years of servicePercentage
Less than 2 full years0%
2 to 5 full years10%
5 to 10 full years20%
10 full years or more30%
Retirement (normal, early or disability)50%
HEALTH INSURANCE (Premiums): Employee Medical (Base Plan) - Paid 100% by City. Employee contributions are required for the buy up employee coverage plans. Employee Dental (DHMO or Basic PPO Plan) & Vision (Basic Plan) paid 100% by City. Employee contributions are required for the Employee Dependent(s) for the Medical, Dental, & Vision Plan.
CONTINUOUS SERVICE BENEFIT: As of December 1 each year - Paid during the month of December.
Year of ServiceBenefit
5 to 10 full years$600 annually
10 to 15 full years$800 annually
15 full years and over$1,100 annually
RETIREMENT PLANS: The two pension/retirement options are listed below:
HOLIDAYS: 15 per year: 12 recognized holidays and 3 floating days which are allocated for the fiscal year beginning October 1, to all 8 hour per day employees. Employees hired between October 1 and March 31 shall receive 3 floating holidays. Employees hired between April 1 and September 30 shall receive 1.5 floating holidays. Floating holidays must be used within the fiscal year. Non-task employees working 10-hour days receive 10, 10-hour paid holidays but do not receive floating holidays.
FUNERAL LEAVE: Up to 3 workdays - In State; Up to 5 workdays - Out of State
TUITION REIMBURSEMENT: Full-time employees are eligible for tuition reimbursement as outlined in the City’s Tuition Reimbursement Policy which is available in Human Resources and subject to the availability of departmental funds.
MILITARY LEAVE: Members in military reserve units who attend annual training are entitled to paid leave not to exceed 30 days each calendar year.
EAP: Employees, spouses, and eligible dependents have access to five (5) face-to-face sessions with a counselor through Cigna's Employee Assistance Program (EAP). Services include assistance with legal, financial, parenting, elder care, pet care, and identity theft.
If you have questions about this posting, please contact support@lensa.com
Community Events Coordinator
Print (https://www.governmentjobs.com/careers/bocaratonfl/jobs/newprint/5134318)
Apply
Community Events Coordinator
Salary
$67,891.00 - $78,755.70 Annually
Location
Boca Raton, FL
Job Type
Full-Time
Job Number
04455
Department
Recreation Services
Division
Cultural Arts 61/24528
Opening Date
11/05/2025
Closing Date
11/10/2025 11:59 PM Eastern
FLSA
Exempt
Bargaining Unit
X
- Description
- Benefits
- Questions
General Definition Of Work
Performs complex professional work developing, leading, organizing, scheduling, coordinating, and managing a variety of community events, special events, programs, and activities. Exercises independent decision-making at events. Performs other related work as required. Work is performed under general supervision.
Essential Functions
TYPICAL FUNCTIONS:
- Plans, organizes, leads, conducts, and implements a variety of community events, including concerts, parades, art exhibits, arts and crafts shows, and similar events and activities.
- Provides programming for community events and programs.
- Corresponds and coordinates with other City departments, residents, volunteers, civic organizations, merchants and businesses, colleges, schools, non-profits, community partners, and other groups, organizations, and foundations.
- Obtains equipment, services, and supplies for community events and programs.
- Works closely with other City staff to coordinate event marketing, programming, and logistics.
- Prepares and updates event participation forms.
- Coordinates and/or designs fliers and programs.
- Prepares related public announcements, information, and assists with media relations and marketing.
- Obtains sponsors for events and coordinates sponsorship opportunities with marketing strategies.
- Prepares and reviews budgets for each event.
- Prepares and reviews event summaries, including revenues, expenditures, and attendance.
- Prepares virtual events.
- Prepares entertainment and sponsorship agreements.
- Prepares and updates a manual and information for each event.
- Coordinates registration and helps register participants.
- Evaluates all community events and programs.
- Cooperates with other staff members in coordinating community-wide events.
- Prepares and analyzes end-of-program data.
- Creates and maintains event manuals, marketing, and PR strategies.
- Performs related tasks as required.
KNOWLEDGE, SKILLS, AND ABILITIES:
Thorough knowledge of the principles and practices of recreation programming; comprehensive knowledge of methods of working with a variety of groups; thorough knowledge of a variety of public recreation activities; knowledge of desktop publishing; ability to establish and maintain effective working relationships with City and other government agency officials, associates, non-profit groups, community organizations, businesses and residents; ability to make decisions concerning community activities; skill In the direction of a variety of community events.
Minimum And Preferred Qualifications
EDUCATION AND EXPERIENCE:
Any combination of education and experience equivalent to graduation from an accredited college or university with major course work in recreation administration, marketing program planning, or related field, and considerable experience with planning, organizing, and marketing recreation programs.
Certifications / Professional Licenses
CPRP, CPRE, CSEP preferred
Special Requirements
- Possession of a valid State of Florida driver's license with no more than six (6) points in the last three (3) years.
- Must be available to work nights, weekends, and holidays.
The background check process for this position may include:
- Criminal Background Check
- Employment Verification
- Motor Vehicles Report (MVR) Check
- Workers' Compensation
- Physical
- Drug and Alcohol Screen
Benefits Summary
Full-Time Non-Bargaining Employees
ANNUAL LEAVE: Shall accrue prior to an employee attaining permanent status in the classified service, and may be used after six (6) months of employment at the sole discretion of the Department Head, but it shall not be paid out upon resignation or termination unless the employee has attained permanent status (one full year). The maximum accrual is 360 hours.
Year of ServiceAccrual
0 to 5 full years8 hours per month
5 to 10 full years10 hours per month
10 to 15 full years12 hours per month
15 full years and over14 hours per month
CASH OUT OF ANNUAL LEAVE: Employees who have attained permanent status shall be permitted to cash out up to forty (40) hours of accrued and unused Annual Leave, either in a single lump sum payment or two or more partial payments, each fiscal year.
SICK LEAVE: 8 hours per month. Any hours in excess of 960 will be paid off annually at 50%. Upon retirement, employees with a minimum of 5 years continuous service will receive 50% of sick leave balance. Termination for reasons other than retirement shall be entitled to payment for accrued, but unused sick leave, as follows:
Years of servicePercentage
Less than 2 full years0%
2 to 5 full years10%
5 to 10 full years20%
10 full years or more30%
Retirement (normal, early or disability)50%
HEALTH INSURANCE (Premiums): Employee Medical (Base Plan) - Paid 100% by City. Employee contributions are required for the buy up employee coverage plans. Employee Dental (DHMO or Basic PPO Plan) & Vision (Basic Plan) paid 100% by City. Employee contributions are required for the Employee Dependent(s) for the Medical, Dental, & Vision Plan.
CONTINUOUS SERVICE BENEFIT: As of December 1 each year - Paid during the month of December.
Year of ServiceBenefit
5 to 10 full years$600 annually
10 to 15 full years$800 annually
15 full years and over$1,100 annually
RETIREMENT PLANS: The two pension/retirement options are listed below:
- An option to enroll in a Defined Contribution Retirement Plan. The Defined Contribution Retirement Plan will not require a mandatory contribution. The City will contribute seven (7%) percent of the annual base wages annually. The vesting period for this plan shall be one (1) year from date of hire in the classified service, which coincides with your one-year probationary period.
- An option to enroll in a Defined Benefit Retirement Plan option is available. There is a ten (10) year vesting period with a multiplier of 2.00% at normal retirement and a mandatory seven and three-quarters (7.75%) percent employee contribution.
- The two (2) options will be fully explained prior to an irrevocable selection.
HOLIDAYS: 15 per year: 12 recognized holidays and 3 floating days which are allocated for the fiscal year beginning October 1, to all 8 hour per day employees. Employees hired between October 1 and March 31 shall receive 3 floating holidays. Employees hired between April 1 and September 30 shall receive 1.5 floating holidays. Floating holidays must be used within the fiscal year. Non-task employees working 10-hour days receive 10, 10-hour paid holidays but do not receive floating holidays.
FUNERAL LEAVE: Up to 3 workdays - In State; Up to 5 workdays - Out of State
TUITION REIMBURSEMENT: Full-time employees are eligible for tuition reimbursement as outlined in the City’s Tuition Reimbursement Policy which is available in Human Resources and subject to the availability of departmental funds.
MILITARY LEAVE: Members in military reserve units who attend annual training are entitled to paid leave not to exceed 30 days each calendar year.
EAP: Employees, spouses, and eligible dependents have access to five (5) face-to-face sessions with a counselor through Cigna's Employee Assistance Program (EAP). Services include assistance with legal, financial, parenting, elder care, pet care, and identity theft.
If you have questions about this posting, please contact support@lensa.com
Salary : $67,891 - $78,756
