Administrative Specialist

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Summary

Meta is seeking an Administrative Specialist to join our Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and expense reporting for a number of leaders. Administrative Specialists provide remote support to leaders across the Company and its locations. This is a full time position.

Required Skills

Administrative Specialist Responsibilities:

• Provide remote high-volume calendaring, travel, and expense support
• Provide Administrative services during designated support hours
• Manage complex calendars for multiple leaders
• Schedule internal and external meetings for multiple leaders
• Schedule and manage recurring and ad-hoc meetings and room bookings across campuses
• Learn and utilize internal and external tools to provide calendar support
• Establish ongoing relationship and communications with leaders to learn business priorities and apply to support
• Partner with leaders and other Administrative Assistants for meeting coordination
• Provide proactive time management recommendations to leaders
• Coordinate domestic and international travel arrangements via Concur
• Prepare and submit corporate card expense reports
• Maintain program scope of support within agreed-upon service level agreements
• Educate and inform leaders on program goals, scope and service level agreements
• Draft and send communications to leaders about transitions or changes in support
• Provide coverage support for Admin Specialist colleagues
• Collaborate with global Admin Specialist colleagues on best practices and knowledge sharing
  
  

Minimum Qualifications

Minimum Qualifications:

• 4 years of relevant high-volume coordination experience
• 4 years of relevant experience providing administrative support to 2 or more executives
• 4 years of relevant experience managing calendars for 2 or more executives
• Experience prioritizing multiple tasks and activities
• Experience with Microsoft Office, Google Suite, Concur or similar programs
• Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action
  
  

Preferred Qualifications

Preferred Qualifications:

• Experience supporting 3 more executives simultaneously
• Experience building relationships across a larger company
• 4 years of experience coordinating travel logistics on behalf of 3 or more executives
• 4 years of experience managing expense reports
• Proven customer focus, preferably in a customer service or front of house environment
  
  

Public Compensation

$41.39/hour to $56.88/hour bonus equity benefits

Industry: Internet

Equal Opportunity

Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment.

Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@meta.com.

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