What are the responsibilities and job description for the Administrative Assistant Sr position at Lensa?
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Description: The F-35 Development Program office is seeking an administrative assistant to join the team. This position will support three program management directors: Maintenance Systems, Technical Integration and Advanced Capability Development.
The Administrative Assistant will manage, with high degree of autonomy, administrative duties for directors and senior managers. This position will ensure management is prepared for external and internal meetings.
External meetings: information passed to appropriate agencies/parties for security, access; meeting location & point of contact provided, provide any materials needed for the meeting, transportation arrangements, and necessary information to be communicated to staff.
Internal meetings: external guest's information provided to security and verified, guest or permanent badges coordinated and verified, guests met at the lobby or badge office as necessary, ensure materials for meeting are developed and provided, and run presentations, as necessary.
This position will be responsible for managing detailed travel arrangements, expense reports, and credit card reconciliation. Will communicate with management regarding scheduling of meetings, important emails, meeting notices, phone messages, etc.
The individual will proactively anticipate issues/solve programs (example: scheduling conflicts, etc.) while handling information with the highest level of confidentiality. Must be able to effectively interact with senior level customers, suppliers and company personnel.
The individual will need to be flexible and available to take on additional duties/responsibilities to ensure exceptional organizational performance.
Collect flow-down information and prepare for presentation during team meetings. Track director-assigned action items and follow up with assigned individuals to ensure timely closure.
Must be eligible for a secret SAP/SAR security clearance.
Basic Qualifications
Clearance Level: Secret with Investigation or CV date within 5 years
Other Important Information You Should Know
Expression of Interest: By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.
Ability to Work Remotely: Onsite Full-time: The work associated with this position will be performed onsite at a designated Lockheed Martin facility.
Work Schedules: Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits.
Schedule for this Position: 4x10 hour day, 3 days off per week
Lockheed Martin is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics.
The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration.
At Lockheed Martin, we use our passion for purposeful innovation to help keep people safe and solve the world's most complex challenges. Our people are some of the greatest minds in the industry and truly make Lockheed Martin a great place to work.
With our employees as our priority, we provide diverse career opportunities designed to propel, develop, and boost agility. Our flexible schedules, competitive pay, and comprehensive benefits enable our employees to live a healthy, fulfilling life at and outside of work. We place an emphasis on empowering our employees by fostering an inclusive environment built upon integrity and corporate responsibility.
If this sounds like a culture you connect with, you're invited to apply for this role. Or, if you are unsure whether your experience aligns with the requirements of this position, we encourage you to search on Lockheed Martin Jobs , and apply for roles that align with your qualifications.
Experience Level: Hourly/Non-Exempt
Business Unit: AERONAUTICS COMPANY
Relocation Available: No
Career Area: Administrative
Type: Full-Time
Shift: First
If you have questions about this posting, please contact support@lensa.com
Description: The F-35 Development Program office is seeking an administrative assistant to join the team. This position will support three program management directors: Maintenance Systems, Technical Integration and Advanced Capability Development.
The Administrative Assistant will manage, with high degree of autonomy, administrative duties for directors and senior managers. This position will ensure management is prepared for external and internal meetings.
External meetings: information passed to appropriate agencies/parties for security, access; meeting location & point of contact provided, provide any materials needed for the meeting, transportation arrangements, and necessary information to be communicated to staff.
Internal meetings: external guest's information provided to security and verified, guest or permanent badges coordinated and verified, guests met at the lobby or badge office as necessary, ensure materials for meeting are developed and provided, and run presentations, as necessary.
This position will be responsible for managing detailed travel arrangements, expense reports, and credit card reconciliation. Will communicate with management regarding scheduling of meetings, important emails, meeting notices, phone messages, etc.
The individual will proactively anticipate issues/solve programs (example: scheduling conflicts, etc.) while handling information with the highest level of confidentiality. Must be able to effectively interact with senior level customers, suppliers and company personnel.
The individual will need to be flexible and available to take on additional duties/responsibilities to ensure exceptional organizational performance.
Collect flow-down information and prepare for presentation during team meetings. Track director-assigned action items and follow up with assigned individuals to ensure timely closure.
Must be eligible for a secret SAP/SAR security clearance.
Basic Qualifications
- Proficiency in Microsoft Office including Outlook, Microsoft Word, Excel, Power Point.
- Experience in managing emails, calendars & schedules.
- Experience in travel planning & expense reporting.
- Ability to maintain a high degree of confidentiality.
- Efficient and effective communications skills (verbal and written).
- Act with diplomacy and discretion with customers, colleagues, and superiors.
- Effective interpersonal organizational skills. Exceptional organizational skills (e.g. filing systems).
- Ability to be a self-starter in low periods of business cycle activity, take initiative to find useful endeavors that serve the office well.
- Ability to maintain complicated calendars, work and re-work meeting requests and scheduling.
- Ability to prioritize tasks and manage time with limited supervision.
- Ability to interface with all levels of government, customers, and corporate executives.
- Ability to work well independently, but function within a team environment.
- Demonstrated familiarity with corporate tasks and systems, such as travel, budget tracking/resolution and purchased supplies resolution.
- Possession of solid knowledge of company policies, procedures, and systems (security requirements, visit request process, travel, charging).
Clearance Level: Secret with Investigation or CV date within 5 years
Other Important Information You Should Know
Expression of Interest: By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.
Ability to Work Remotely: Onsite Full-time: The work associated with this position will be performed onsite at a designated Lockheed Martin facility.
Work Schedules: Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits.
Schedule for this Position: 4x10 hour day, 3 days off per week
Lockheed Martin is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics.
The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration.
At Lockheed Martin, we use our passion for purposeful innovation to help keep people safe and solve the world's most complex challenges. Our people are some of the greatest minds in the industry and truly make Lockheed Martin a great place to work.
With our employees as our priority, we provide diverse career opportunities designed to propel, develop, and boost agility. Our flexible schedules, competitive pay, and comprehensive benefits enable our employees to live a healthy, fulfilling life at and outside of work. We place an emphasis on empowering our employees by fostering an inclusive environment built upon integrity and corporate responsibility.
If this sounds like a culture you connect with, you're invited to apply for this role. Or, if you are unsure whether your experience aligns with the requirements of this position, we encourage you to search on Lockheed Martin Jobs , and apply for roles that align with your qualifications.
Experience Level: Hourly/Non-Exempt
Business Unit: AERONAUTICS COMPANY
Relocation Available: No
Career Area: Administrative
Type: Full-Time
Shift: First
If you have questions about this posting, please contact support@lensa.com
