Administrative Assistant III, Creative Advertising

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We are seeking an Administrative Assistant to support the SVP in Creative Advertising within Sony Pictures Entertainment. Interest in Creative Advertising with 2-5 years of administrative assistant experience is a must .

Responsibilities

• Manages executive's calendar, schedule s conference rooms, and coordinate s meeting requests and appointments
• Prepare for meetings which includes conference room prep, agendas, notices, resolutions, and distribution of pertinent documents
• Tracks and organizes all team assets - print, A/V materials, finishes, etc.
• Accurately tracks and maintains budgets and cost reports for the creative team and keeps a running tally of spent and committed breakdowns per title
• Organiz e binders, folders, and collecting current documents to facilitate the flow of information between departments and key stakeholders (electronic and hard copy)
• Prepares files and materials for territory review and feedback
• Screens and responds to incoming calls and correspondence
• Contribute to creative brainstorming sessions
• Performs administrative duties such as updating databases, lists, filing, processing mail, copying, etc.
• Working with the larger team to keep on top of deadlines and asset delivery
• Facilitating/prioritizing action items and tasks for executive
• Processing expense reports and travel arrangements for the team
• Miscellaneous duties as required
  
  

Qualifications

• M inimum 2 years of experience in an executive assistant capacity, experience in supporting a Senior level Executive is preferred
• Entertainment or corporate experience preferred
• Ability to be flexible , frequent overtime likely required and work well in an environment where needs and priorities are subject to much revision
• Excellent computer skills specifically Word, Excel, Outlook. Working knowledge of PowerPoint, Keynote, audio, video, and image files.
• Excellent communication skills - written and oral
• Demonstrates high problem-solving skills and be able to proactively troubleshoot
• To perform efficiently, accuracy and attention to detail required
• Must have personability interacting with internal and external executives, as well as high-profile filmmakers and talent
• Must be able to work independently and multi-task with ease
• Must be able to work well under pressure and with tight deadlines
• I dentify work priorities and requirements up-front and make timely decisions
• Demonstrates the ability to work with all levels of management.
• Demonstrates the ability to work as part of a team including contributing beyond your range of duties and experience.
• M ust be able to exercise initiative, professionalism, and confidentialit y
  
  

Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics. To request an accommodation for purposes of participating in the hiring process, you may contact us at SPE_Accommodation_Assistance@spe.sony.com.

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