Accounts Payable Analyst

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Job Title: Accounts Payable AnalystJob Description

Join our team as an AP Analyst with a focus on Coupa Pay. This role begins in-office with the potential for hybrid or remote flexibility post-onboarding. It is a contract position with strong potential for conversion to a permanent role based on performance. You will support a high-volume, fast-moving Accounts Payable function and gain exposure to controls and leadership responsibilities.

Responsibilities

• Process, code, and route purchase order (PO) and non-PO invoices through Coupa Pay for timely approval and payment.
• Execute and monitor payment runs, including ACH, virtual card, and check, ensuring accuracy and adherence to internal controls.
• Perform three-way matching and resolve invoice discrepancies, failed payments, and vendor inquiries.
• Batch invoices efficiently using established naming conventions and processing cadence.
• Research, analyze, and manage large, complex AP data sets to identify discrepancies, trends, and processing exceptions.
• Perform detailed invoice and payment research, tracing issues across Coupa Pay, ERP systems, and vendor portals.
• Investigate and resolve high-volume payment variances, short pays, duplicates, and failed transactions.
• Leverage Excel to manipulate, validate, and reconcile large data sets, ensuring accuracy and completeness.
• Reconcile vendor statements and AP subledger to the general ledger during month-end close activities related to accounts payable.
• Support audits by providing documentation and payment backup.
• Contribute to process improvements and efficiency initiatives within the accounts payable department.
  
  

Essential Skills

• 2 years of accounts payable or accounting analysis experience, including hands-on work within an ERP environment (SAP, Oracle, Infor, NetSuite, Sage Intacct, PeopleSoft, or similar).
• Strong proficiency in Microsoft Excel, including Pivot Tables, VLOOKUP/XLOOKUP, and managing large data sets.
• Excellent aptitude for research, analysis, and problem-solving.
• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred.
• Ability to ramp quickly with minimal training in a fast-paced environment.
• Strong attention to detail with a commitment to speed and accuracy.
• Confident, professional communicator with a proactive mindset.
• Comfortable adopting new tools and technology, including AI-enabled workflows.
  
  

Additional Skills & Qualifications

• Experience with ERP systems such as BST, Deltek, Infor, Oracle, SAP, Microsoft Dynamics, or Netsuite.
• Experience with Coupa and Coupa Pay is highly preferred.
• Familiarity with reconciliation, financial reporting, invoicing, month-end processes, and journal entries.
  
  

Work Environment

Initially, work onsite during the onboarding and training period at the Boca HQ for at least one month, with hybrid/remote flexibility afterwards. Normal working hours are from 8/9 AM to 5/6 PM, with potential overtime during busy periods. You will work within a large team, including an AP Manager, 2 Control Leads, and multiple Analysts/Admins.

Job Type & Location

This is a Contract position based out of Boca Raton, FL.

Pay and Benefits

The pay range for this position is $31.25 - $36.05/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
  
  

Workplace Type

This is a hybrid position in Boca Raton,FL.

Application Deadline

This position is anticipated to close on Apr 9, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com ( astoncarteraccommodation@astoncarter.com) for other accommodation options.

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