What are the responsibilities and job description for the Executive Administrator position at Lenovo and Careers?
General Information
Req #
WD00087808
Career Area:
Administrative
Country/Region:
United States of America
State:
Illinois
City:
Chicago
Date:
Monday, December 1, 2025
Working Time:
Full-time
Additional Locations:
- United States of America - Illinois - Chicago
Why Work at Lenovo
We are Lenovo. We do what we say. We own what we do. We WOW our customers.
Lenovo is a US$69 billion revenue global technology powerhouse, ranked #196 in the Fortune Global 500, and serving millions of customers every day in 180 markets. Focused on a bold vision to deliver Smarter Technology for All, Lenovo has built on its success as the world’s largest PC company with a full-stack portfolio of AI-enabled, AI-ready, and AI-optimized devices (PCs, workstations, smartphones, tablets), infrastructure (server, storage, edge, high performance computing and software defined infrastructure), software, solutions, and services. Lenovo’s continued investment in world-changing innovation is building a more equitable, trustworthy, and smarter future for everyone, everywhere. Lenovo is listed on the Hong Kong stock exchange under Lenovo Group Limited (HKSE: 992) (ADR: LNVGY).
This transformation together with Lenovo’s world-changing innovation is building a more inclusive, trustworthy, and smarter future for everyone, everywhere. To find out more visit www.lenovo.com, and read about the latest news via our StoryHub.
Description and Requirements
About Our Team
As an Executive Administrator, you will provide high-level administrative support to Lenovo executives, ensuring the organization runs smoothly and efficiently. This role demands exceptional organizational skills, discretion, and the ability to manage confidential information with professionalism.You will be responsible for a broad range of tasks, including complex calendar and travel management, expense reporting, event coordination, and communication support. You’ll also contribute to team projects and serve as a mentor to other administrative professionals.
Location: This is an on-site role based in downtown Chicago.
What You'll Do
- Proactively manage executive calendars, acting as a gatekeeper and coordinating internal and external meetings.
- Attend executive staff meetings; track action items and follow up as needed.
- Lead and support organizational projects with a strong focus on event planning (e.g., workshops, team offsites).
- Exercise sound judgment and anticipate executive needs.
- Coordinate multi-leg domestic and international travel, including proactive tracking of flights and ground transportation.
- Maintain deep understanding of company policies and tools; educate executives on updates (e.g., spend limits, city caps).
- Review and approve expense reports on behalf of executives; reconcile statements and ensure timely processing.
- Navigate organizational structure effectively and collaborate across multiple time zones.
- Maintain strict confidentiality of sensitive and proprietary information.
- Create and format presentations and other executive communications.
- Provide administrative support to extended team members as needed.
- Mentor and guide administrative assistants within the support center.
Basic Qualifications
- Associates Degree or 3 years of experience supporting executives in a corporate environment
- Proficient in MS Office 365 Suite
Preferred Qualifications
- Ability to work independently in a fast-paced environment with professionalism and tact
- Excellent communication and interpersonal skills and the ability to collaborate effectively with others
- Strong leadership skills
- Positive, can-do attitude willing to help team and peers
- Ability to prioritize effectively and take ownership of responsibilities
- Strong attention to detail demonstrating accuracy and thoroughness of work
- Flexibility to accommodate an ever changing, global environment with strong analytical skills to find solutions
The base salary budgeted range for this position is $65K - $74K. Individuals may also be considered for bonus and/or commission.
Lenovo’s various benefits can be found on www.lenovobenefits.com.
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, religion, sexual orientation, gender identity, national origin, status as a veteran, and basis of disability or any federal, state, or local protected class.
Additional Locations:
- United States of America - Illinois - Chicago
Salary : $65,000 - $74,000